Agenda Packets - 2004/11/22 - Laserfiche WebLink

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Item No: 10F Meeting Date: 11/22/04 Type of Business: CB City of Mounds View Staff Report To: Honorable Mayor and City Council From: Kurt Ulrich, City Administrator Item Title/Subject: Approve Bid Solicitation for Community Center Carpet Background: During the last year the City has received a number of complaints about the appearance of the carpet within the Mounds View Community Center. Most recently, building tenants such as the Twin Cities North Chamber and the Mermaid have requested that the carpet be replace. The carpet is the original with the building. Upon receiving complaints about the condition of the carpet, the City attempted deep- cleaning methods in several areas and has been unable to significantly improve the soiled appearance of the carpet. Most of the stains are so imbedded in the carpet fabric and backing that they reappear after cleaning. Discussion: The carpet is an important aspect of the facility and should be replaced in order to protect the image of the community center as a quality facility in which to host families and events. The fabric of the carpet is not worn-out, but the stains appear to be beyond repair. While the carpet could be kept, it is aesthetically unpleasing and unwelcoming to the public. Part of the reason the carpet has failed is due to the fact that a rigorous cleaning schedule has not been maintained. The future operating budget for the facility calls for twice a month cleaning of the carpet as recommended by most manufacturers. The City has received five quotes for carpet replacement, ranging from $61,416 to $84,000 for carpet tiles, and $47,312 to $64,766 for broadloom (roll) carpet. The carpet tiles have the advantage of being easily replaceable if they become damaged or destroyed, but the initial cost is greater. The City maintenance staff and the YMCA Advisory Board have reviewed this issue and the consensus has been that the carpet tiles offer the best long-term value for the facility. Due to the fact that quotes have generally been over $50,000, state statute and City purchasing policy require a sealed bid be solicited. Recommendation: Staff recommends that the Council authorize staff to solicit sealed bids to install new carpet at the Mounds View Community Center, specifying carpet tiles, but have an alternate of broadloom carpet.