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Mounds View City Council December 30, 2002 <br />Regular Meeting Page 11 <br /> <br /> 450 <br />City Attorney Riggs suggested moving the start date ahead in order to have him covered under 451 <br />the City’s workers compensation policy. 452 <br /> 453 <br />Council agreed to amend Resolution 5903 to reflect a start date of January 12, 2003. 454 <br /> 455 <br />City Administrator Miller read the addition to the Resolution. 456 <br /> 457 <br />The motioner and seconder agreed to the amendment. 458 <br /> 459 <br /> Ayes – 4 Nays – 0 Motion carried. 460 <br /> 461 <br />G. Presentation of MMKR’s Independent Accountant’s Report on Applying 462 <br />Agreed-Upon Procedures and Resolution 5916 Accepting the Report 463 <br /> 464 <br />Finance Director Hansen indicated that during 2001 the City engaged MMKR to conduct an audit 465 <br />and report on agreed upon procedures. In the fall of 2001 there was an initial report issued to 466 <br />Council and this will be a final report on the agreed upon procedures. He then introduced Aaron 467 <br />Wilson from MMKR who was present to make a presentation on the report to Council. 468 <br /> 469 <br />Mr. Wilson addressed the Council and presented the report on agreed upon procedures. 470 <br /> 471 <br />Mr. Wilson mentioned that the report identified items as potentially questionable if financial 472 <br />activity occurred that was not specifically outlined in the contracts. 473 <br /> 474 <br />Mr. Wilson indicated the City paid the Fire Department $35,649 for service fees for the first 10 475 <br />months of 2001 and has not been invoices for the remaining two months. The contract from 476 <br />1999 states that the amount should not exceed $35,000 but that would be adjusted upward 477 <br />utilizing the CPI that amount in 2001 would be $37,206. 478 <br /> 479 <br />Mr. Wilson indicated another item is there is a contract provision for renegotiating for service fee 480 <br />if inspections increased by 10% but that does not apply as the contract was not renegotiated. 481 <br /> 482 <br />Mr. Wilson indicated that the City was invoiced $520.00 for educational expenses and $1,314 for 483 <br />mileage charges and the contract does not address whether the charges are appropriate or if they 484 <br />should be included. 485 <br /> 486 <br />Mr. Wilson indicated the contract does not address the calculation of the fee and MMKR 487 <br />recommends that the City should include the method being used to determine the charge such as 488 <br />an hourly rate. He then said that, in reviewing the invoices, it appears that $30.00 per hour was 489 <br />used but that was not identified in the contract. 490 <br /> 491 <br />Mr. Wilson indicated the fire inspection contract was effective July 24, 1996 and expired in 1997 492 <br />with a 90-day grace period and, since he is not aware of renewals, MMKR assumed the contract 493 <br />was not binding. He then said that, although under the assumption that the contract had expired, 494