Agenda Packets - 2003/04/28 - Laserfiche WebLink

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Item No: 8G Meeting Date: April 28, 2003 Type of Business: Consent Agenda City of Mounds View Staff Report To: Honorable Mayor and City Council From: Charles Hansen, Finance Director Item Title/Subject: Resolution 6006 Authorizing Additional Compensation for Payroll/Utility Billing Technician Debbie Jasper for Working Outside of Job Classification Since the vacancies in the positions of the City Administrator and the Assistant City Administrator, other employees have needed to step in and assume certain essential duties. Several critical human resource duties have been picked up by the Payroll/Utility Billing Technician, Debbie Jasper. These were considered important enough so that they were assigned to the Assistant City Administrator in the past. Since there is a connection between payroll and human resources, the Payroll Technician was asked to temporarily take over these duties. Some of these have legal requirements stemming from federal or state laws. Others are contractual issues dictated by the insurance companies the City does business with. All of them are required to be processed in a timely manner. The duties taken over by the payroll/utility billing technician are as follows: • Processing enrollment of new hires for health, life, and dental insurance. • Processing changes in health, life, and dental insurance for existing employees. • Research federal and state websites for income tax forms & requirements for new full- time and seasonal employees. • Researching PERA for eligibility of seasonal employees and obtained forms & requirements for new full-time and eligible seasonal employees. • Work with unions to determine which new employees are required to be union members and provide information for their enrollment. • Reporting new hires to the Minnesota Department of Human Services • Send worker compensation first report of injury to the League of MN Cities Insurance Trust (LMCIT) • Work with LMCIT on workers compensation on lost time cases to get proper credit to employee sick time banks for time paid by LMCIT. The Personnel Manual and Resolution 5626 provide for additional compensation to be paid to employees performing higher classification duties, so long as the duration of the work exceeds two months and that the employee is assuming 75% or more of the higher classification duties.