Agenda Packets - 2003/10/27 - Laserfiche WebLink

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Item No. 8C Type of Business: CA Administrator Review: _____ WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution No. 6120 Approving the Purchase of a Replacement Large Format Plotter Meeting Date: October 27, 2003 Background: The City currently owns one large-scale color plotter – Hewlett Packard Design Jet 350C. This piece of equipment is used for printing all City maps; including AutoCad, GIS maps, and drawings. This is a shared piece of equipment, used by Public Works, Community Development and Administration. Discussion: This plotter was purchased in 1996, and has been fully utilized over the last eight years. The support agreement for this plotter ran out two years ago. Hewlett Packard has discontinued support agreements on this model due to its age and because of the difficulty in locating replacement parts. The plotter is no longer functioning properly. Staff has contacted a service repair company. There are several parts needed to make the repairs. The full extent of repairs needed will not be known until the printer is taken apart. The replacement for this plotter is the HP Design Jet 500. The Public Works Department solicited quotes from two companies. A summary of the bids / quotes are as follows: Company Total Bid Trade–In Total Cost Copy Equipment Incorporated (CEI) $2,700.00 $250 $2,450.00 CDW G $2,475.00 $ N/A $2,475.00 The low bidder was Copy Equipment Incorporated (CEI) with a quote of $2,700 with a trade in value of $250 and tax of $159.25 – resulting in a total net cost of $2,609.25 The City has an account with CEI for purchasing plotter and engineering supplies. The quote to replace the plotter includes a $200.00 rebate from HP, if purchased by October 31. It also includes delivery and set it up.