Agenda Packets - 2003/12/08 - Laserfiche WebLink

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2 PROJECT UPDATES 2003 STREET IMPROVEMENT PROJECT – PHASE I On October 21, 2002 the City Council authorized the preparation of a preliminary engineering report to determine the need for repairs, scope of work, estimated costs, and feasibility of conducting a street improvement project. The street segments being evaluated and considered for this project are identified as those that are north of County Road H2 and southwest of County Road 10, not including those street segments that have been recently upgraded or are County Roads: Pleasant View Drive, Spring Lake Road, Silver Lake Road, Long Lake Road, and Country Road I. A draft preliminary engineering report was submitted to the City Council on September 2, 2003. Assessment Policy At a City Council meeting, on February 10, 2003, and again at a City Council Work Session, on October 6, 2003, the concept of assessing for neighborhood street major maintenance projects on a unit basis, as opposed to a front footage basis, was introduced. Staff recommended that the City Ordinance be revised to allow for assessing on a unit basis for a street major maintenance project. On October 13th and 27th, 2003, the City Council approved the addition to the City Ordinance to allow for a unit assessment method. Neighborhood Meeting A Neighborhood Meeting was held on November 6, 2003 to introduce this project to the public and to receive feedback. The meeting was advertised and notices were directly mailed to all affected property owners. Approximately forty (40) people were in attendance. At the meeting, a summary report was distributed; this was a forty-five (45) page report, which included all the details of the proposed project: maps, mock assessment role, the newly adopted Roadway Major Maintenance Financing Policy, and a feedback form. This data was also made available on the City’s web site and at City Hall. The meeting consisted of the presentation and a consequential question and answer session. The presentation included a slide show. The meeting went extremely well and the residents asked some very good questions. The residents were also encouraged to read the summary report fully and provide the City with feedback by filling out the “Feedback Form” attached to the back. As of December 1, 2003 the City has received a total of seventeen (17) responses - fourteen (14) marked as being generally in favor of the project, two (2) generally opposed, and one (1) not sure. In the area west of Silver Lake Road, all except two responses indicated that they would prefer concrete curb and gutter. One prefers bituminous curb and gutter and the other does not want any curbs. What’s Next Staff will be meeting with the Rice Creek Watershed District the week of December 8th to discuss any requirements they may pose on this project. Staff will also seek input from Ramsey County and the Saint Paul Water Board. Once comments are received the feasibility report will be finalized and presented to the City Council for approval. Staff anticipates that the report will be ready by the first meeting in January. Silver Lake Woods Condominiums – Dedication of Private Streets On May 6, 2002 the issue of dedication of private streets was discussed at a City Council Work Session. The City Council seemed to somewhat agree on the proposed policy: however no action was taken. On July 11, 2002, Staff met with Cliff Ash and Mike Berke of the Silver Lake Woods