Agenda Packets - 2003/12/08 - Laserfiche WebLink

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3 Homeowners Association, outlining the requirements the City would be looking for in order to dedicate their streets to the City. The City received a proposed draft agreement for Public Dedication of Streets and Utilities, drafted by J. Patrick Brinkman of the law firm Felhaber, Larson, Fenlon, & Vogt dated December 2, 2002. A copy was also forwarded to the City’s legal counsel, Scott Riggs. Should this project proceed, and based on City Council’s direction, Staff will facilitate meetings with the Homeowners Association and their legal counsel to discuss and identify any and all issues associated with dedication of private streets. The last time this topic was discussed with the Council was at the Work Session on May 6, 2002. 2003 STREET IMPROVEMENT PROJECT – PHASE II On October 13, 2003 the City Council authorized the preparation of a preliminary engineering report to determine the need for repairs, scope of work, estimated costs, and feasibility of conducting a street improvement project. The street segments being evaluated and considered for this project are identified as those streets located south of County Road H2 and west of Silver Lake Road. On October 15, 2003 a notice was sent to residents in the area, informing them that the City would be collecting data associated with this project. Staff will be meeting with the consultant the week of December 15th to coordinate the project. At that time Staff will also review the data collected thus far and discuss any other data sources to ensure that all necessary data has been collected. H2 STREET MAJOR MAINTENANCE PROJECT The County Road H2 Project is nearly complete. There remains a punchlist of items that will need to be addressed in the spring of 2004 in order to finalize the project. Seeding the ponding areas, re-setting some signage, saw and sealing, and cleaning the storm sewer system are the main things on the list. Significant trees that were removed as part of this project will need to be replaced. The City forester has developed the tree replacement plan recommending species, size, and locations for replanting, and will oversee its implementation in the spring of 2004. There does remain an issue regarding the paving of the final wear course. Staff has met with the subcontractor, Mid West Asphalt, and put them on notice that the final wear course is not acceptable to the City. The mid seams do not match up east of Silver Lake Road. Nor was the elevation of the final wear course correct. Manhole covers and gate valve boxes ended up too low in relation to the final wear course. Mid West Asphalt will be submitting a proposal for correcting this problem. CITY HALL REHABILITATION PROJECT On January 27, 2003, the City Council approved Resolution No. 5935 authorizing the preparation of a Preliminary Feasibility Report for this project. The report will consist of two main components: Space Needs Assessment and Physical Needs Assessment. Staff met with representatives of the City’s engineering firm of Short, Elliott, Hendrickson, Inc. (SEH) to discuss the space needs on March 20,2003. A physical needs assessment was performed on Thursday, April 24, 2003. The consulting firm of SEH has finished the physical assessment and space needs study for the City Hall building. A presentation was given on November 3, 2003. The presentation focused on the “big picture” or total rehabilitation. The City Council indicated that they were more interested in the list of deficient items rather than the total rehabilitation at this time.