Agenda Packets - 2002/02/11 - Laserfiche WebLink

Home Browse Search

Mounds View City Council January 28, 2002 Regular Meeting Page 27 City Administrator Miller indicated that is City policy and noted that a previous request filled for Council Member Marty has not been paid. Council Member Thomas asked for clarification of the letter provided and asked if her understanding that Council needs to conduct investigations as a body by direction or vote was correct. City Attorney Riggs indicated Council Member Thomas was correct in her understanding of his letter. Council Member Marty commented that any citizen in this City could investigate anything in this City. City Administrator Miller indicated, assuming the information is public, it would be provided but the resident would still be charged for staff time and for copies. Council Member Marty asked whether Mr. Coughlin was billed for the data practices request he made on June 1, 2001 asking for copies of all e-mail and electronic copies of golf course cell phone bills. He then commented that, when he was told the copies would cost $200.00 he reviewed them and was told Mr. Coughlin had made the same request. City Administrator Miller indicated that Council Member Marty was billed for the copies of those items that he had reviewed. She then indicated that, since that time, the City has had a number of requests. Staff compiles the information and makes the copies and then the person decides just to review the copies rather than pay for them and that is why the policy has been implemented. She further commented that, upon discussion with Staff, the Staff time involved in fulfilling the requests has been insurmountable and the decision was made to start charging for Staff time and copies in order to make sure that requests being made are important enough that the resident is willing to pay for them. Council Member Marty indicated he thought Council should be able to view the backup documentation for the just and correct claims and said he thinks Council should review the credit card information to determine whether an audit is necessary. Mayor Sonterre reminded Council this section of the meeting was to be reserved for reports and asked that the current discussion be reserved as a work session discussion. He then asked Council Member Marty if he wished to ask that the matter be placed on the work session agenda. Council Member Marty indicated he would like to request to see the City’s credit card policy. City Administrator Miller indicated it was brought to her attention that all employees had credit cards and she has since reduced the number of credit cards to two for use when making hotel and conference arrangements. She then indicated that Council would be dealing with the credit card issue as part of the purchasing policy at the February work session.