Agenda Packets - 2002/03/05 - Laserfiche WebLink

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When traveling locally or for less than a full day, the maximum allowance for meals, including tax and tip, shall be the following percentages of the full day per diem: Time of Day: Breakfast 25% 12:00 A.M. to 11:00 A.M. Lunch 30% 11:00 A.M. to 3:00 P.M. Dinner 45% 3:00 P.M. to 12:00 A.M. B. LODGING The actual cost for lodging is paid by the City. Room service, personal telephone calls and other extras must be paid for by the elected official or employee. A telephone call home of reasonable length will be paid if the elected official’s or employee’s schedule has changed, and the return time/date is different than originally planned. C. TRANSPORTATION 1. Airline The actual cost for coach class is paid by the City. Prizes, bonuses or free trips awarded by the airlines as a result of travel paid by the City, become the property of the City and may not be accepted for personal use. Airline Travel Credits: Minnesota Statutes §15.435 Whenever City funds are used to pay for airline travel by an elected official or employee, the elected official or employee for whom the ticket is purchased is responsible for ensuring airline travel credits (i.e., frequent flyer miles) or benefits resulting from the travel are transferred to the City. This policy applies to all airline travel paid for by the City for City elected officials or employees. 2. Automobile If an elected official or employee uses his or her own personal vehicle, he or she will be reimbursed for the amount allowed by the IRS permitted basic mileage rate. However, staff cars are to be used in most instances. This amount will automatically be adjusted per the IRS and recognized by the City. Actual costs for parking fees will be reimbursed. Parking receipts are required. The appropriate forms must be completed and approved by the Department Head or Deputy. See Vehicle Use Section 1.55 for automobile usage.