Agenda Packets - 2002/12/30 - Laserfiche WebLink

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Mounds View City Council December 9, 2002 Regular Meeting Page 24 Community Development Director Ericson indicated that part of the issue with the policy is that up to this point Staff has been documenting hours on a daily basis so, if you work 7 hours one day then you use 1 hour flex time and, according to the policy, this is based on a 40 hour work week. He then said it becomes confusing if Staff works two 12 hour days and asks for Thursday off and Friday if on Wednesday you leave early that should not count against you if you already worked a 40 hour work week. Those four hours should not be flex they are just hours he did not work. Director Ericson indicated that when you go back and look at time sheets you may see situations where in this pay period someone documents more than 16 hours of flex time but it does not show that someone worked 55 hours when maybe 4 hours of flex time should not have been documented they just did not work. He then said that since it is based on a forty-hour week, Staff should not be documenting it on an 8 hour day as it leads to issue with net. Council Member Thomas said that is what is allowed for flex time. City Administrator Miller indicated she is responsible for time sheets and partly because there was a lot of use of flex time that she did not understand and questioned a great deal so she instituted a daily time sheet so, when questioned, Staff could show hours. Director Ericson indicated he did not believe there was ever any intent to be in violation of the policy and he does not feel that Staff does but, by documenting on an 8 hour day it causes net issues but the documenting was an attempt to provide more accountability for time. Council Member Thomas asked for clarification. Finance Director Hansen commented that the other issue is if Staff records time on an 8 hour day rather than a 40 hour week is Staff hourly rather than salaried. City Attorney Riggs indicated that is one of the factors used to determine whether an employee is hourly or salaried. Council Member Thomas indicated that everything Staff is doing is acceptable and said the amendment does nothing but says that Staff is doing it according to the policy. Flex time is not an issue until you get to a 40 hour work week. Ayes – 4 Nays – 1(Quick) Motion carried. J. Resolution 5902 Approving Severance for Givonna Reed Council Member Stigney requested that the Finance Department verify that flex time used has been in accordance with the personnel policy and that the severance payment be adjusted accordingly.