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the travel are transferred to the City. <br /> <br />This policy applies to all airline travel paid for by the City for City <br />employees. <br /> <br />2. Automobile <br />If an employee uses his or her own personal vehicle, he or she will <br />be reimbursed for the amount allowed by the IRS Guidelines. <br />However, staff cars are to be used in most instances. This <br />amount will automatically be adjusted per IRS Guidelines and <br />recognized by the City. See Vehicle Use Section 1.55 for <br />automobile usage. <br /> <br />D. REIMBURSEMENT <br />Employees must complete an expense statement form and attach <br />receipts for any allowable meals, lodging, transportation and/or <br />parking expenses incurred. After obtaining Supervisor approval, <br />submit the completed form to the Finance Department. All <br />expenses must be supported by receipts. <br /> <br /> <br /> <br />4.2 MEETINGS & MEAL EXPENSES <br />Model after White Bear Lake or Farmington policies. <br /> <br />4.3 MILEAGE & PARKING EXPENSES <br />Model after Brooklyn Park policy sec. 35.10 on page 13. <br />Use of a private automobile by an employee for a city purpose will <br />be reimbursed at the Internal Revenue Service’s permitted basic <br />mileage deduction rate. Actual costs for parking fees will be <br />reimbursed. Parking receipts are required. The appropriate forms <br />must be completed and approved by the Department Head or <br />Deputy. <br /> <br /> <br />4.4 MEMBERSHIPS <br />Memberships in professional organizations shall be listed in the <br />proposed budget and be reviewed during the budget process. <br />Memberships not listed in the budget will need to be approved by <br />the City Administrator prior to payment.