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POLICY: TRAVEL EXPENSES SECTION: <br />1.50 <br />A. Meals <br />B. Lodging <br />C. Transportation <br /> 1. Airline <br /> 2. Automobile <br />D. Reimbursement <br /> <br />An employee’s expenses incurred while conducting City business or <br />attending approved conferences or training are paid by the City. <br />Expenses incurred by a spouse or other person attending a conference <br />with an employee must be paid by the employee. <br /> <br />A. MEALS <br />Reimbursement for meals while on travel is only for actual <br />expenditures. The reimbursement rate within Minnesota will follow <br />the IRS Guidelines. However, the amount may be adjusted for <br />travel outside of Minnesota. Liquor is not an allowable expense. <br /> <br />B. LODGING <br />The actual cost for lodging is paid by the City. Room service, <br />personal telephone calls and other extras must be paid for by the <br />employee. A telephone call home of reasonable length will be <br />paid if the employee’s schedule has changed, and the return <br />time/date is different than originally planned. <br /> <br /> <br />C. TRANSPORTATION <br />1. Airline <br />The actual cost for coach class is paid by the City. Prizes, <br />bonuses or free trips awarded by the airlines as a result of travel <br />paid by the City, become the property of the City and may not be <br />accepted for personal use. <br /> <br />Airline Travel Credits: Minnesota Statutes §15.435 <br />Whenever City funds are used to pay for airline travel by an <br />elected official or employee, the employee for whom the <br />ticket is purchased is responsible for ensuring airline travel <br />credits (i.e., frequent flyer miles) or benefits resulting from