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2.5.3 Solicitation <br />The nature of the professional service shall be illustrated in a request for <br />proposals for services of greater magnitude or in a description of work for <br />services of lesser magnitude. This shall be advertised or otherwise distributed <br />to likely and potential service providers commensurate with the value of the <br />contract. <br /> <br />2.5.4 Selection <br />Professional service providers shall be selected so as to provide the <br />best value to the City considering the difficulty of the work proposed, <br />its value to the City, the expertise and capacity of the consultant and <br />cost. <br /> <br />2.5.5 Award <br />All one-time contracts of over $5,000 and any ongoing service contracts shall <br />be awarded by the City Council. The City Administrator shall approve one- <br />time contracts less than $5,000. Contracts between $2,500 and $5,000 shall <br />be approved by the City Council if they were not part of the annual budget. <br /> <br /> <br />2.6 EMERGENCY PURCHASES <br />Occasions arise where an immediate purchase is necessary to <br />protect the life, health, safety, or convenience of the citizens or to <br />preserve the property of the City or its citizens. <br /> <br />To the greatest extent possible, normal purchasing procedures shall be <br />followed. However, when expediency is required to rectify an emergency <br />situation, any or all of these procedures may be waived. If possible, the City <br />Administrator shall be contacted to approve the purchase. In the absence of <br />the City Administrator, a Department Head shall approve the purchase and <br />report to the City Administrator at the earliest opportunity. A report to the <br />City Council shall be made at the next regular City Council meeting. <br />2.7 COOPERATIVE PURCHASING AGREEMENTS <br />Where a purchase contract has been awarded by the State of Minnesota, <br />another local government, a cooperative of local governments, or a federal <br />agency in compliance with applicable State Statutes, and where it is legally <br />permissible for the City of Mounds View to participate, a purchase may be <br />through the vendor named in that contract without advertising for bids or <br />obtaining quotes locally. The City Council or City Administrator must still be <br />notified and approve the purchase as defined in this policy. <br /> <br />2.8 ROUTINE PAYMENTS <br />The Finance Director may authorize certain routine payments with approval by <br />the City Council in the form of the Just and Correct Claims List. These