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include: partial or progress payments on contracts or bids previously awarded <br />by the City Council; payments to federal, state, or other local governments <br />under a cooperative agreement previously approved by the City Council or as <br />required by law; payment of employee payroll withholdings, taxes, and <br />benefits; and payment of ongoing monthly utility services to city buildings and <br />properties. At a minimum, these costs shall be reviewed during the annual <br />budget preparation. <br /> <br /> <br />PAYMENT METHODS <br /> <br />3.1 JUST AND CORRECT CLAIMS LIST <br />A list of checks paid will be submitted for approval by the City Council <br />at each regular City Council meeting. Approved checks will be <br />released the following day. Any checks paid by means of Direct <br />Expense Authorization since the previous City Council meeting will <br />also be listed. <br /> <br />3.2 DEPARTMENTAL AUTHORIZATION OF INVOICE PAYMENTS <br />Each Department Head identified by the City Administrator as being <br />responsible for a department budget shall report to the Finance <br />Director any deputies they are authorizing to approve invoices for <br />payment. All authorized persons shall submit a sample of their <br />signature or initials to the Finance Department for verification of <br />invoice approvals. <br /> <br /> <br /> <br />3.3 DIRECT EXPENSE AUTHORIZATION <br />The Finance Director is authorized to approve immediate payment of <br />invoices, without waiting for the Just and Correct Claims List, in cases <br />where it is necessary make payment to avoid penalties, secure <br />discounts, or avoid disruption of city business. These payments will <br />be included in the next Just and Correct Claims List. <br /> <br />3.4 CREDIT CARDS <br />The City Council may authorize the issuance of credit cards to a limited <br />number of city employees per MN Statutes Chapter 471.382. Credit cards will <br />be issued to the City Administrator, Assistant City Administrator, and the <br />Finance Director. Credit cards may be used to make purchases in instances <br />where payment by check won’t work and extension of credit by the vendor <br />isn’t available. The Department Head needing to make such purchases shall <br />approach the credit card holders to make the purchase in the order of City <br />Administrator, Assistant City Administrator, and Finance Director. Detailed