Laserfiche WebLink
POLICY: TRAVEL EXPENSES SECTION: <br />1.50 <br />A. Meals <br />B. Lodging <br />C. Transportation <br /> 1. Airline <br /> 2. Automobile <br />D. Reimbursement <br /> <br />An elected official’s or employee’s expenses incurred while conducting City <br />business or attending approved conferences or training are paid by the <br />City. Expenses incurred by a spouse or other person attending a <br />conference with an elected official or employee must be paid by the elected <br />official or employee. <br /> <br />A. MEALS <br />Reimbursement for meals while on travel is only for actual expenditures. The <br />reimbursement rate within Minnesota will follow the IRS Guidelines per diem <br />rate for meals and incidental expenses for the Minneapolis/St. Paul locality. <br />For simplicity’s sake, the Minneapolis/St. Paul rate shall be used for travel <br />anywhere in the U.S. However, the amount may be adjusted for travel outside <br />of Minnesota. Specifically, per diem covers expenses for breakfast, lunch, <br />dinner, and related tips and taxes; tips to porters, baggage carriers, bellhops, <br />and maids; and other incidentals. Liquor is not an allowable expense. <br /> <br />When traveling locally or for less than a full day, the maximum allowance for <br />meals, including tax and tip, shall be the following percentages of the full day <br />per diem: <br /> Breakfast 25% <br /> Lunch 30% <br /> Dinner 45% <br /> <br /> <br />B. LODGING <br />The actual cost for lodging is paid by the City. Room service, <br />personal telephone calls and other extras must be paid for by the <br />elected official or employee. A telephone call home of reasonable <br />length will be paid if the elected official’s or employee’s schedule has <br />changed, and the return time/date is different than originally planned. <br /> <br /> <br />C. TRANSPORTATION <br />1. Airline <br />The actual cost for coach class is paid by the City. Prizes, bonuses or free trips