Agenda Packets - 2002/03/04 - Laserfiche WebLink

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awarded by the airlines as a result of travel paid by the City, become the property of the City and may not be accepted for personal use. Airline Travel Credits: Minnesota Statutes §15.435 Whenever City funds are used to pay for airline travel by an elected official or employee, the elected official or employee for whom the ticket is purchased is responsible for ensuring airline travel credits (i.e., frequent flyer miles) or benefits resulting from the travel are transferred to the City. This policy applies to all airline travel paid for by the City for City elected officials or employees. 2. Automobile If an elected official or employee uses his or her own personal vehicle, he or she will be reimbursed for the amount allowed by the IRS Guidelines permitted basic mileage rate. However, staff cars are to be used in most instances. This amount will automatically be adjusted per the IRS Guidelines and recognized by the City. Actual costs for parking fees will be reimbursed. Parking receipts are required. The appropriate forms must be completed and approved by the Department Head or Deputy. See Vehicle Use Section 1.55 for automobile usage. D. REIMBURSEMENT Elected officials or employees must complete an expense statement form and attach receipts for any allowable meals, lodging, transportation and/or parking expenses incurred. After obtaining Supervisor approval, submit the completed form to the Finance Department. All expenses must be supported by receipts. 4.2 MEETING EXPENSES Expenses for business meetings that incorporate a meal into other training, business, or official activities shall not be limited by the per meal costs defined in section 4.1.A in recognition that some of the cost will be for non-meal elements of the event. 4.3 MILEAGE & PARKING EXPENSES Use of a private automobile by an elected official or employee for a city purpose will be reimbursed at the Internal Revenue Service’s permitted basic mileage deduction rate. Actual costs for parking fees will be reimbursed. Parking receipts are required. The appropriate forms must be completed and approved by the Department Head or Deputy.