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Item No. 3 <br />Meeting Date: September 3, 2002 <br />Type of Business:WK <br /> <br />City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Givonna Reed, Assistant City Administrator and <br />Desaree Crane, Administrative Assistant <br />Item Title/Subject: Mounds View Matters <br />Date of Report: August 28, 2002 <br /> <br />In accordance with the City Charter, the City of Mounds View publishes the Mounds <br />View Matters newsletter six times a year. This newsletter is divided into two sections, <br />City information and the Mounds View Community Center (YMCA). The City currently <br />prints 5,600 copies of this newsletter. These newsletters are delivered to the citizens of <br />Mounds View, as well as some surrounding communities. Approximately 5,387 are <br />delivered to residents, 260 to surrounding communities. <br /> <br />Currently, the City is paying approximately $2,212.00 for printing each newsletter. In <br />addition, the City is paying approximately $316.00 for delivery. Fees for printing the <br />MVM are currently divided equally between Central Services, the YMCA and the Golf <br />Course. <br /> <br />For delivery of the MVM the City is presently “piggy backing” with the Focus. This <br />means wherever the Focus is delivered so is the Mounds View Matters Newsletter. In <br />addition, the YMCA (Mounds View Community Center) also mails 260 additional <br />newsletters to surrounding communities, four times a year. The funds for delivering <br />these additional 260 newsletters come out of the Mounds View Community Center <br />Budget (YMCA). The cost: $1.06 per newsletter, which comes to $275.60. The <br />remaining two editions of the MVM are not mailed to surrounding communities, and stay <br />at the Mounds View Community Center for residents to take. <br /> <br />Issues for Consideration <br /> <br />1. Size and cost of printing the MVM. As you are aware, the MVM can be a <br />rather large publication, due mostly to the size of the YMCA’s contribution. In <br />some cities, such as Blaine, newsletters are only a couple pages in length. <br />However, Blaine does not have a community center. <br /> <br />By reducing the size of the MVM, staff believes it would be more reader friendly <br />and cost effective newsletter. A second option for reducing cost would be to <br />publish the newsletter quarterly rather than every two months. The following are <br />quotes the City has received from printing companies: