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To: Economic Development Commission Members From: Kevin Carroll, Economic Development Coordinator M[NORAIiDUM Subject: EDC Procedural Matters Date: January 25, 1999 Vacancies At the 12-10-98 EDC meeting we briefly addressed the issue of vacancies, and during that discussion it became apparent that there was some uncertainty regarding the length of the terms of the current members. I subsequently reviewed a series of Resolutions from past years and put together a summary(attached) regarding dates of appointment, term lengths, expiration dates, etc. A few dates are missing due to Resolutions that could not be immediately located. I have attached a copy of a Staff Report to the EDA dated 1-22-99 regarding the potential reappointment of the three EDC members whose terms expired on 12-31-98. We will know on 1-25-99 whether or not the proposed Resolution was adopted. I will contact the three EDC members by telephone on 1-26-99 if anything other than the recommended • action occurs. The aforementioned Staff Report will also give you an update regarding the plans to fill the two business sector vacancies created by the resignations of Brian Sjoberg and Ron Schmidt. Officers City Code Chapter 408, subd. 1 provides that at the first regular meeting of the year,the EDC shall appoint a chair, a vice-chair and"such other [officers] as" needed, subject to EDA approval. Inasmuch as the two new business representatives will not be appointed until sometime after the first regular EDC meeting of the year on 1-28-99, I propose that the election of officers be deferred to the 2-25-99 EDC meeting, at which time a full slate of seven voting EDC members should be available. It is unclear whether Ms. Carlson's one year term as Chair"automatically" expired on 12-31-98, but if so, I see no reason why the EDC members could not appoint her to serve as"interim" Chair solely for purposes of the 1-28-99 meeting. Incidentally, Chapter 408 provides that no member may serve as Chair for more than two consecutive terms; it is my understanding that 1998 was Ms. Carlson's first year as Chair, so she would be eligible to serve as Chair again if re-elected. If"formal"EDA approval of the EDC's newly-elected officers is deemed necessary, that would presumably occur at the EDA meeting on 3-8-99 pursuant to the timetable outlined above. ■