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<br />APPEh1111X
<br />SUi3GESTEU RU LES FOR TIIE CONDUCT OF VILLAGE COUNCIL MEETINGS
<br />ORDINANCE NO.
<br />AN ORDINANCE ESTABLISIUNG RULES FOlt TIIE ORGANIZATION AND PROCEDURE OF TIIF:
<br />:VILLAGE COUNCIL OF MINNESOTA,
<br />The village council of ordains:
<br />Section I. Meetings. Subdivision 1. Itegular meetings of the village council shall be held on the
<br />of each calendar month at P. M. Any regular meeting falling upon a holiday shall be held on the next
<br />following hurl note Jay at the enuva. time and place. All meeting., Including special and adjourned mtall np,n,
<br />shall by brit' in the village hall,
<br />Subd. L. Special meeUUgs of the council may be called by the mayor or by any two member° of the
<br />councl by of the place, 1 and purpose clrk. At
<br />least
<br />one before written notice thereof to be notify each member to him person-
<br />ally If he can be found, or, If he cannot be found, by leavla.t a copy at the hone of the member with some per
<br />dl members t are g present l at the nteeting thereto in without
<br />son of suitabe ae and writing, prior
<br />ontent written
<br />ahall benotice
<br />filed with all the un
<br />clerk prior to the beginning of the meeting. Any special meeting attended by all the council members than
<br />be a valid meeting for the transaction of any businees that may come before the meeting.
<br />Subd. 3. At the first regular council meeting lit January of each year the council shall (1) Designate the
<br />depositories of village funds; (2) Designate the official newspaper; 13) Choose an acting mayor from the trus-
<br />tees, who •hadl perform the duties of the mayor during the disability or absence of the mayor from the village
<br />or, in case of vacancy In the office of mayor, until a succeuor has been appointed and qualifies; (4) App
<br />such officers and employees and such members of boards, comrneslons, and committees as may be neces-
<br />vary.
<br />Subd. 4. .All council meetings, including special and adjourned meetings, shall be open to the public.
<br />Section 2. Presiding Officer. Subdivision I. The mayor ghat) preside a' all meetings of the council.
<br />In the absence of the mayor, the acting mayor shall preside, In the absence of both, the clerk shall call the
<br />meeting to order and ehall preside until the council members present at the meeting choose one of their
<br />number to act temporarily as presiding officer.
<br />Subd. 2. The presiding officer shall preserve order, enforce the rules of appeal, 1herein ore
<br />a determine without debate, subject to the final decision of the council on app queetlons
<br />ure and order. Except as otherw(st provided by statute or by these rules, the proceedings of the council..
<br />shall be conducted in actor lance with "Robert's Rules of Order Revised
<br />Subd, 3. Any member may rppeal to the council from a rulis.v, of the presiding officer, If the appeal is
<br />seconded, the member may speak once solely on the question involved and the presiding officer may explain
<br />hie ruling, but no other council member shall participate In the discussion. The appeal shall be euitainbd
<br />If It is approved by a majority of the members present exclusli•e of Inc presiding officer,
<br />Subd. 4. Whenever tie'preeiding officer desires In speak on any question or to hake or second any
<br />motion, he shall vacate the chair, designate the acting mayor or, In his absence, some other council memher
<br />to preside temporarily, and shall not resume the chair until the matter under consideration has been acted
<br />upor: by the counril.
<br />Section 3. Minutes, Subdivision 1. Minutes of each council meeting dull) be kept by the clerk• or, Iry
<br />14• absence, by the deputy clerk, In the absence of both, the presiding of(Icer shall appoint a secretary pro
<br />tem. Ordinances, resolutions, and claims nerd not be recorded in full to the minutes If they appear In other
<br />permanent records of the clerk and can be accurately Identified froth the description.given in the minutes.
<br />Subd• 2. The minutes of each meeting shall be reduced to typewritten form, shall be signer', by the
<br />clerk, and copies thereof 'hilt be deavered to each council meniber as neon an practicable after the meeting.
<br />At the text regular council meeting following euch delivery; approval of the r, nutee ehnit be coneldcrrC by
<br />the council. The minutes need not be read aloud, but Ihe officer shall call for any ndjltions or
<br />correction If there is au objection to a proposed addition or correction, It ,nay be nude t ttinut a vote of
<br />the council If there is an objection, the council shall vole upon the addition or correction. If there are no
<br />additions or corrections, the {minutes shall etnnd rpprcved.
<br />Section 4. Order of ilaeitea N. Subdivi elan 1, Each meeting of the council ebelt convene the time and
<br />place appointed therefor, Council business shall be conducted m the following order'
<br />(1) Call to order 15) Petitions, requests, Mdi. c,evtr (S) UmfLdahed buelee°
<br />—12) Rcil call commu�ai cations l r (9) New busiuc.°
<br />(10) Min crllanruun
<br />(3) Approval of minutes (b), rn. t4I (11) Mincelonent9
<br />(4) Public h,arings hl-
<br />Subd. 2 The order of bu,lnria may be varied by Nu: presiding 'Officer; but all public bcariniie shatl bc•
<br />held at the time tiptclfled in the notice of hrnr Ing.
<br />Subd. 3. An agenda of b itineas for each regular council meeting shall be prepared aid tiled le the oliirc
<br />of the clerk out (titer Nino IdriyaL next preceding the meeting. The agenda shall be pre{iared in .,ccurdnn.r
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