1972-03-21 PC Minutes - Laserfiche WebLink

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6 "residing officer wants to in t debate le nut formality of vacating Ibis formality is the nol to be the be observed, some ouch provision as the following may be substituted: "The mayor or serh other member of the not 1.e deprived of any the m privileges of council end debate from the reason of his acting are the presiding shall esiding of [ice r 7. The last sentence 1s copied from state law, See kl.S, A, 412.151. 6. This 1s, of course, only one of several different ways in which approval of the minutes can be handled. Compare, for example, the following substitute: "Unless the reading of the minutes Is requested by a member of the council, they may be, approved withnot a reading if the clerk ha. prevlousty lurnlehed each member a copy thereof 9. illustrative. In s some Itlagee Y citizens r are Y permitted to addrena the t council at aeons merely specified time dur ins the meeting. If this practice is to he followed, an item entitled "Comments and auggestlen. from cit- izens present' can be added or substituted for one of the other Items. 10. In the smaller places, perhaps it is not necessary to prepare a formal agenda for each meeting, However, an agenda does Inform the council member' of the maters which will come before them and helps to make it certain that dl b'tstness that needs to he transacted will he fousldered, Preparation of the agenda should follow a definite schedule, so that anyone desiring to submit a matter for council consideration w111 fat the clerk to priepare clerk, Deadlines the agenda Soe have euggeeted i s should the clerk shouldbe allowed one orttwo time working day. for this purpose, In some villages, copies of the agenda are furnished to village officials Bite thq village attorney and to heads of depnrtnents as well as the council members. 11. A record roval of the ordinance by majority otf is all the council unanimous member. is required by state tllaw See M.S.A. vote in all cses where l2. APP 412.191: Subd. 4. In v 15e of councilrpro:edure sornetimes be meeting ctl ffor several readings. If thls is desi ed, olydinancesucan be treated passed at the same cotmcil in separate section reading somewhat as follows: "Section 6. Ordinances. Subdlvlstun 1. Every ordinance shall be presented in writing and shall receive two readings by the clerk before the council previous to ice passage, but shall not be read twice at the same meeting unless the rules are euepended for that purpose. Every ordinance Introduced or consid- ered shall be recorded in the minutes by title, Sobel,. 2. The first reading of an ordinance, shall t e b ordinance before the r c rntil mended each member of the council shall be furnished a copy of Subd. 3. The second reading of an ordinance shall be by rcctlone, at which time amendments, if any. may be offered:, but the reading of any section 'ball not prevent a council member from offering amend- ments to a previous section. If no. amendment are mode, the presiding officer shalt submit the cretin- once to a vote; but if amendments are made, the presiding officer shall en report, and each section :hall be read as amended before a vote upon the ordinance is taken If the rules provide for readings of an ordinance, subsequent sections should be renumbered accordingly.• 14. This committee structure is dncluder ly for pu but It should be ration. repeated the( when councit sh tee' be will depend upon a number of different factors, are bet up on a functional bale it does not make full and proper use of administrative officer.. It Is better to have as few council committees as poaible and to a.tgn policy problems or 'tall or public relations problems to them. Instead of setting forth the committee structure, some rule provide that "phe coui.cil may create such committee•, standing or special, a. it deems nee.. sary. Such commit t2 some v consist of illegee, each many members, appoints its perforth such chairman. If this the e to.be done, the to gunge in 16. lit some v h committee app subdivision 2 should be changed accordingly.