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<br />. <br /> <br />City of Mounds View <br />Planning and Zoning Commission - Bylaws <br /> <br />March 5, 1997 <br />Page 3 <br /> <br />City Council, and conducting business which requires a vote of the Commission, <br />convening as the Board of Adjustment and Appeals, and other official business. <br /> <br />2. Agenda Review Meetings: The third Wednesday of the month shall be an agenda <br />review meeting for an informational review of planning applications proposed for <br />action at the regular business meeting in the following month, conducting site plan <br />reviews, examining proposed ordinance amendments, discussing long range planning <br />issues and studies, and other matters not requiring a vote of the Commission. The <br />Commission may call to order at agenda review meetings to take action if noticed on <br />the agenda for the agenda review meeting. <br /> <br />3. Special Meetings: Special meetings may be called by the chairperson or by any two <br />members of the Commission by a written notice filed with the City Clerk- <br />Administrator, who shall then post and mail a notice of the meeting in accordance with <br />State Statutes. Planning Commission members shall be notified by telephone and in <br />writing at least seven days prior to a special meeting. <br /> <br />. <br /> <br />4. Cancellation of Meetings: Regular or agenda review meetings may be canceled by the <br />chairperson for good and sufficient reasons, or in the event there are no items of <br />business requiring the attention of the Commission, lack of a quorum, or weather <br />conditions by the Community Development Director. Members of the Commission <br />shall be notified by telephone of any meeting cancellation. A notice of the meeting <br />cancellation shall be posted as required by State Statutes. <br /> <br />B. <br /> <br />QUORUM: A majority of the number of voting members appointed to the Commission <br />shall constitute a quorum. <br /> <br />C. <br /> <br />CONDUCT OF MEETINGS; ADJOURNMENT <br /> <br />1. Meeting Chairperson: If neither the chairperson nor the vice chairperson is present to <br />conduct a meeting of the Planning Commission, the Planning Commission may elect a <br />meeting chair from among those members present prior to the commencement of <br />business. The election shall follow the procedures set forth in Section IV.B.3, except <br />that the Community Development Director, or his or her designee, shall conduct the <br />election. <br /> <br />2. Open Meeting Law: Meetings shall be conducted in accordance with the State of <br />Minnesota Open Meeting Law (Minn. Statutues 471.705). <br /> <br />. <br /> <br />3. Adjournment: Meetings shall adjoum at or before 11 :00 p.m. unless a two-thirds <br />majority of the members present agree to extend the time of adjournment. If there is no <br />objection, the Chairperson may declare the meeting adjourned without the necessity of <br />a motion or vote by the Commission. <br /> <br />D. MINUTES: Minutes shall be prepared for regular meetings and each commission member <br />shall receive a copy of the unapproved minutes for review and approval at a succeeding <br />