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<br />. <br /> <br />. <br /> <br />. <br /> <br />City of Mounds View <br />Planning and Zoning Conunission - Bylaws <br /> <br />March 5, 1997 <br />Page 4 <br /> <br />meeting. Minutes shall be approved by motion. Approved minutes shall be the official <br />record of the business conducted and actions taken by the Planning Commission. <br />Commission members may request copies of approved minutes after they have been <br />corrected, if necessary, and signed as approved. Copies of the approved minutes shall be <br />filed with the City Clerk-Administrator and in the Community Development Department. <br />Minutes shall be clearly marked "UNAPPROVED" or "APPROVED". The minutes shall <br />state the following: <br /> <br />1. type of meeting, whether agenda review, regular, or special <br />2. date, time and place of the meeting <br />3. time meeting called to order <br />4. roll call of members present, and whether absent members are excused or unexcused <br />5. corrections to and approval of any previous minutes and the vote taken, except that <br />minor grammatical and typographical corrections need not be noted <br />6. for each planning case on the agenda: <br />a. case number, project name and address, brief description of the request, and name <br />and address of the applicant <br />b. summary of the request <br />c. summary of any previous action <br />d. summary of the staff review <br />e. summary of statements made by the applicant, particularly concessions or <br />agreements made by the applicant <br />f summary of comments made by each person testifying, with the name and address <br />of the person noted <br />7. for any motions made: <br />a accurate as possible statement of motion <br />b. name of Commission members making and seconding motion <br />c. vote on each motion as to number of ayes, nays and abstentions <br />d. reasons for each nay vote or abstention <br />e. whether motion carried or failed <br />8. specific concerns addressed to the chairperson for inclusion in the minutes <br />9. reports by staff <br />10. reports by Commission chairperson and members <br />11. if the minutes are for a regular meeting, date, time, place and attendance at the <br />preceding agenda review meeting <br />12. time of adjournment <br />13. signature of chairperson and recording secretary <br />