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City of Mounds View <br />Plamui�g and Zoning Conunission - Bylaws Page 3 <br />2. Agenda ,Sessions; An Agenda Session is an informal session of the Plarming <br />Comrnission, typicaily held immediately following adjournment of a Regular or Special <br />nneeting, at which time the Planning Commission may review minutes, informatly � <br />revzew proposed or pending planning cases or ordinanc0 almendn�ants, discuss previous <br />actions of tk�e City Council or other Cornmissions, and to perform ather matters z�ot <br />reqcriring a vote of the Commission. <br />3. �pecial Meetings: From #ime to time, special meetings may be called in order to <br />process sig�aificant caseloads, to review worlcs in progress such as comprehensive plan <br />updates or rnunicipal code revisions, or to undertake a refreat or strategic planning <br />session, eitlaer amangsi iiself or in the campany of the Cily Councit or other <br />commissions. Special rrieetings can be proposed by any Commission m�znber or at the <br />request o£the Director of Communiiy Development, yet axiust be approved by a <br />majoriiy vote oftha Commission. <br />4. Emergeney Special Meetings. Emergency special meetings can be called via written <br />notice to the Director of Community Development by the Chaizperson or two <br />Commission meznbers, or by the Director of Community Developrnent. (Emergency <br />speciai meetings are those in which the subject matter is of such an immediate concem <br />that it cannot be delayed until the next regular meeting of tha Planning Commission.) <br />The Director of Community Development shall post and mail a noiice of any speciai <br />meeting in accordance with State ,Siatutes. Planning Commission membexs shall be <br />notified by telephone and in writing, if possible, at least seven days prior to a special <br />meeting. <br />5. Cancellation oiMeetings: Regular or special meetings may be canceIed by the <br />chairperson or Community Development Director in the event that there are no items of <br />business requiring the attention of the Comznission, or for Iack of a quorum, or in <br />response to inclement weather or for any other good and sufficient reason. Members of <br />the Commission shall be notified by talephone of any meeting canceIlaiion. A notice of <br />the meeting cancellation shall be posted as required by Sta#e �tatutas. <br />B. QUORUM: A majority of the nurnber of voting members appointed to the Commission <br />shaii consiitute a quorum. <br />C. CONDUCT OFMEETINGS; ADJOURNMENT <br />Meeting Chairperson: If neither the chairperson nor the vice chairperson is present to <br />conduct a meeting of the Planning Comtnission, the Planning Commission may eiect a <br />meeting chair from among those rnembers present prior to the commencerneni of <br />business. The election sha11 %llow the procedures set forth in Secrion IV.B.3, except <br />that the Community Development Director, or his or her designee, shall conduct the <br />election. <br />2. Open Meeting Law: Meetings shall be conducted in accordance with the State of <br />Minnesota Open Meeting Law (Minn. Statutes 471.705), <br />