Agenda Packets - 2001/03/26 - Laserfiche WebLink

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Item No. 10C-3 Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Givonna Reed, Assistant to the City Administrator Item Title/Subject: Golf Course Personnel Date of Report: March 26, 2001 Background As was reported at the February 26, 2001 HR Committee meeting and in my March 9, 2001 memo to the City Council, we currently have a situation where a seasonal Golf Course employee may legally be considered a regular City employee. In late January of this year the Golf Course Manager asked the City Attorney, City Administrator, I to consider bringing back the individual in question or pay unemployment until he returned as a seasonal Golf Course employee for the 2001 season. After some discussion it was determined that legally this individual may be considered a regular employee based on a number of factors including the following: the individual was reappointed to the same position for a number of years without having to reapply; the individual has stayed on for approximately 9 months each year; the individual was never “terminated” from the payroll system; and the individual was never notified in writing at the beginning of the employment relationship of the exact start and end dates for his term of employment. Discussion Establishing and following the approved procedures and parameters for hiring seasonal employees ensures that in the future the City will not be in this position. The City Attorney has met with the City Administrator, Public Works Director, Golf Course Manager and myself to explain the procedures that should be followed in the future when hiring seasonal employees. Those procedures are described in Resolution 5546 (Adopting Procedures for Hiring Seasonal Employees). The next step is for the Council to classify the individual in question. I have inquired of the Golf Course Manager regarding whether this individual could be hired for the Assistant Superintendent position that is currently vacant. I was advised that the Assistant Superintendent position is a groundskeeper position and the individual in question serves the Golf Course as an Assistant Professional and Clubhouse Clerk. The Golf Course Manager has indicated that the skills required for these two positions are very different. The City received 30% of the fees this individual generated from giving golf lessons totaling $2885 in 2000 and $1807 in 1999. These revenues go to support Golf Course operations. In 2000 and 1999 the City paid wages totaling $31,445 and $24,121