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M:\MasterFiles\1999 thru 2010\2000\City Council\Council Packets\10-23-00\10-23-2000 Council\Item 10B--2000 Affirmative Action Plan (Final Version)--Givonna Reed.doc 20 PROBLEM AREAS/DEFICIENCY IDENTIFICATION AND ANALYSIS The City’s workforce composition consists of 45 employees containing eight females and one person of color. There are problems of underutilization due, in part, to low turnover. In an effort to correct this problem, when there is turnover the City will advertise in women and minority newspapers to increase the applicant pool. No problems were identified in transferring employees, promotion practices, company facilities, company sponsored activities, seniority practices and company training/apprenticeship programs. For the most part, we receive more applications from women than minorities although we do advertise that the City is an Equal Opportunity/Affirmative Action Employer. Evaluation of the City’s total selection process indicates that the City’s programs for hiring and training employees continue to show a good faith effort to attract qualified minorities and women. The City will need to undertake efforts in advertising vacancies and recruiting in a manner that will further encourage qualified minorities and female applicants to apply for job openings. Also, in an effort to fully and effectively implement the Affirmative Action Plan, it would benefit the City to encourage healthy workforce attitudes among employees toward women and minorities by educating employees about the City’s Affirmative Action Plan, changing demographics and the future of the labor market. In the technical phases, contract compliance posters are displayed, employment applications are kept for at least one (1) year and all subcontractors and vendors are made aware of our Affirmative Action Policy by the “Equal Opportunity Employer” message on our letterhead. MEASURES TO FACILITATE IMPLEMENTATION The City of Mounds View's personnel practices shall adhere to the principles of Equal Employment Opportunity. The principles of Equal Employment Opportunity shall be introduced into all City written personnel policies and shall be reflected in all negotiations between the City and labor unions that represent authorized bargaining units of City employees. To assure progress toward achievement of Affirmative Action goals and to guarantee equal employment opportunity to all persons, the City of Mounds View shall pursue the following actions: 1. Position Description. A written position description shall exist for all regular full-time and part-time positions within the City. These descriptions shall include a position title, general description of the work,