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December 29, 1999 To: Honorable Mayor and City Council From: Chuck Whiting, City Administrator Re: January 3, 2000 City Council Business Meeting and Work Session I hope everyone had a good holiday break the past couple of weeks. Generally speaking things have been quiet at City Hall as several people have taken some time off. However, the new year is upon us and we are looking to get it off to a good start. Here’s what’s on the agenda for Monday: City Council Business Meeting: The first meeting of the year requires the Council to make several selections, appointments and designations. Givonna’s report outlines those decisions. The Council is free to change any of them at the meeting from what is presented. City Council Work Session: Item 1 – City’s Risk Management Program: Mike will review Item 2 – Survey for County CDBG/HOME Funds: Jim Ericson’s report covers this item. Staff drafted responses to the survey for the Council to consider or make changes to as it sees fit. Item 3 – All City Board City Council Appreciation Dinner Meeting: As a follow up to the retreat earlier this month, I talked with Sharie Linke and set up the evening of March 2 as the date for the appreciation dinner at the Community Center. I have run this date past staff members that staff boards and do not expect any conflicts. I will notify the Charter Commission as well. I would suggest a short agenda be prepared for the meeting for remarks and some short reporting from all groups concerned. As I recall the guest list would include spouses, appropriate staff, and the recently outgoing board members. Item 4 – Review of Council Members’ Internet Access, and Setting a Laptop Use Meeting: We are very close now to having all Council members set up with laptops. Some training would be appropriate to make sure the basics are easy to follow. If the Council can agree to a date for that I will make sure we have the appropriate staff present and will likely facilitate using the overhead in the chambers. Also, the question of Internet access and how to pay for this is something that has not been addressed. It would seem appropriate that the City should pay for this if it is to be a condition of use. It would certainly make work easier if the entire Council could be connected. Recognizing that once connected not all work online may necessarily be City related, the mechanics for this could be discussed. For instance, the lowest access rate we have heard of is the $7.95 a month rate Lynne has found. Perhaps Council members could be reimbursed for this amount on a monthly basis, and anyone wanting to do more for their