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Item No. 7 Staff Report No. Meeting Date: 12/4/00 Type of Business: WK WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Givonna Reed, Assistant to the City Administrator Item Title/Subject: 2001 TimeSaver Contract Date of Report: December 4, 2000 TimeSaver currently takes minutes for City Council, EDA and Planning Commission meetings. This involves attendance at the meetings, occasional viewing of video tapes of the meetings, and drafting minutes for approval by the City Council, EDA or Planning Commission. I recently received a 2001 contract from TimeSaver for consideration by the City. In addition to the comments below, I am attaching a copy of the 2001 contract for your review. TimeSaver is proposing two possible fee structures for 2001. In its regular fee structure TimeSaver is increasing its rates by approximately 2.5%. The new fees are as follows: $21.50 per hour for meeting attendance and viewing videos and $9.75 per page for draft minutes. (The 1999 and 2000 rates were $21.00/hr for meeting attendance and viewing videos and $9.50/page for draft minutes.) TimeSaver has also added a base rate to next year’s contract. The purpose of the base rate is to ensure adequate compensation for meetings that last less than one hour. The base rate is $100 for any meeting up to one hour and $25.00 for each 30 minutes following the first hour. The higher of the two fee structures will prevail. In 1999 the City spent $9569.50 with TimeSaver and $2300 in the third quarter of 2000. The City can expect to spend approximately $10,000 this year and $11,000-$12,000 in 2001. Recommendation: Review and consider the enclosed contract for approval and advise staff of any changes you would like to see made to the contract. Respectfully Submitted, Givonna Reed, Assistant to the City Administrator