Docs re Amendments Ch 4, 6, 8 and 12

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Chapter 7 where the city does not have separate department The clerk is entitled to receive a fee for prepar- heads or where some city employees are not ing certified copies of official documents and for directly accountable to any particular department filing and entering papers not related to city busi- head, the clerk should make the deductions and ness. 15 The council may require the clerk to pay file the necessary returns. such fees into the city treasury. 16 As the general city administrative officer in Certification. The clerk should certify and sign charge of payroll, the clerk must also withhold the following documents,attesting to their validity: state income taxes from the paychecks of all employees. 1. Local approval of special laws pertaining to the city. (See Chapter 6); Executing official papers. The clerk must join with the mayor in signing all legal papers on behalf 2. Indebtedness in proceedings regarding of the city. changes in city boundaries; Filing official documents. It is the duty of the 3. Special assessments to the county auditor; clerk to accept and keep on file the following of- ficial documents: 4. Plats of land within the city, after council approval; 17 1. The oath and bond of each city official (except the assessor); 8 5. All tax levy resolutions the council passes (due on or before October 10 of each 2. Certificates of intention to control a year); 18 warehouse for the storage and sale of packing house products; 9 6. Change of regular city election date, and notify the secretary of state and the county 3. Claims against the city; auditor immediately; 19 4. Clerk's financial statement and treasurer's 7. Use of voting machines, certification must statement; 10 go to the secretary of state within 30 days of adoption; and z0 5. Any state auditor's reports on city affairs 1 which the clerk may receive; 11 8. Precinct boundary changes. When a city changes a precinct boundary, the clerk .-- 6. Proclamations stating that rabies exist in must file a map showing the new boundary the city, and seeing that such a proclama- with the secretary of state and the state tion is published-in a legal newspaper or, demographer and must post it in the if there is no legal newspaper in the city, clerk's office at least 30 days before the posting a copy in three public places; 12 change becomes effective. 7. Tax settlement receipts from the county Fire and police department statements. 21 On treasurer; and 13 or before June 1 each year, the clerk of each city that has an organized fire department and an in- 8. Receipts which court officers obtain from corporated relief association or a special fire the treasurer for payment of fines into the department fund must certify that fact to the treasury. 14 county auditor and the commissioner of insurance. (In the case of a non-profit firefighting corpora- The clerk, even though no longer the local tion, the secretary must file the certificate.) If the registrar of vital statistics,should keep the records insurance commissioner does not receive the cer- the city accumulated during the years when the tificate within the prescribed time,the city or non- clerk did perform this duty. The clerk should profit firefighting corporation forfeits its rights to answer inquiries concerning the records, but benefits for the year. beyond this the clerk has no further duties in this regard. The same information is due by June 1 with • • respect to the police department relief association Handbook for Minnesota Cities Page 127