Docs re Amendments Ch 4, 6, 8 and 12

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• • City Administrative Staff or special fund to qualify for special police depart- the position. 27 Besides approving the appoint- ment aid. ment, the council should provide for payment of the deputy's salary from city funds. Other duties. In addition to the above duties, the clerk must: If the city doesn't have a deputy clerk and the regular clerk is absent from the city or is disabled, 1. Take and certify acknowledgments and the council may, on its own authority, appoint a administer oaths; 22 deputy clerk who serves only during the absence or disability of the regular clerk. 28 2. Issue licenses and enforce countywide dog regulations, in counties that have these A deputy may perform all duties of the clerk, regulations; 23 except for that of a Standard Plan clerk serving as • a council member. While state law does not re- • 3. Receive notice and inform the council of quire bonding the deputy, it is advisable when the convictions for liquor violations involving position requires handling money. The clerk is people holding liquor licenses in the city; responsible for all official actions of the deputy. and 24 03 ,Z,-41,4, 41 Treasurer o1-e-c-- Co. 4. Prepare and present to county officials, '` when the city is vacating streets, alleys, or The treasurer mud receive and safely keep all other public ground, a notice stating that city money, including liquor store funds. 29 This the city has met all necessary requirements means that he or she must enter promptly all for taking such action. 25 receipts in an account book, showing the date, source, kind, and amount of each payment; and Elected Clerks deposit all money immediately in the city's official depository. To pay out city funds, the treasurer In most Plan A cities the position of clerk has must in writing draw up an order, the council must become a full-time job. In Standard Plan cities audit and allow it, and the mayor and clerk must where the clerk is an elected, voting member of sign it. (See Part VI.) the city council, a different situation occurs. The treasurer must have the books and records In many Standard Plan cities, the clerk no longer available for inspection at any time.After the close spends a large amount of time performing duties of each calendar year, the treasurer must prepare of a clerk: Instead, the elected clerk has become and file with the clerk a detailed account of that more like a regular council member who super- year's receipts and disbursements. vises a deputy clerk, a city employee who performs the day-to-day operations of the clerk's office. When the treasurer leaves office,he or she must deliver all city papers, books, and money to the The elected clerk, in this situation, is usually successor as soon as the new treasurer qualifies fully employed in another job in the private sector for office and begins the term. An outgoing and performs the clerk's statutory and supervisory treasurer should completely close the books before duties on a limited, part-time basis. Some Stan- passing them on. dard Plan cities even hire an administrator to work under the supervision of the entire council. This In addition to these duties, the treasurer must: person performs many duties the clerk normally does. 1. In certain instances, designate a bank as the official depository for city funds if the Deputy Clerk council fails to take action; 3U The statutes allow the position of deputy clerk 2. Receive fees, fines, and other payments due in any statutory city. Only the clerk, with the con- to the city and give out receipts for them; sent of the council, may appoint and remove the and 31 deputy. 26 The attorney general has interpreted 3. Handle and sinking funds"with the consent of the city council" to mean thatcordingto investmentcouncil instructions.dsinkin32 ac- the council must approve the clerk's nominee for Page 128 Handbook for Minnesota Cities