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2.7 COOPERATIVE PURCHASING AGREEMENTS <br /> Where a purchase contract has been awarded by the State of Minnesota, <br /> another local government, a cooperative of local governments, or a federal <br /> agency in compliance with applicable State Statutes, and where it is legally <br /> permissible for the City of Mounds View to participate, a purchase may be <br /> through the vendor named in that contract without advertising for bids or <br /> obtaining quotes locally. The City Council or City Administrator must still be <br /> notified and approve the purchase as defined in this policy. <br /> 2.8 ROUTINE PAYMENTS <br /> The Finance Director may authorize certain routine payments with approval by <br /> the City Council in the form of the Just and Correct Claims List. These <br /> include: partial or progress payments on contracts or bids previously awarded <br /> by the City Council; payments to federal, state, or other local governments <br /> under a cooperative agreement previously approved by the City Council or as <br /> required by law; payment of employee payroll withholdings, taxes, and <br /> benefits; and payment of ongoing monthly utility services to city buildings and <br /> properties. At a minimum, these costs shall be reviewed during the annual <br /> budget preparation. <br /> I <br /> PAYMENT METHODS <br /> 3.1 JUST AND CORRECT CLAIMS LIST <br /> A list of checks paid will be submitted for approval by the City Council at <br /> each regular City Council meeting. Approved checks will be released the <br /> following day. Any checks paid by means of Direct Expense Authorization <br /> since the previous City Council meeting will also be listed. <br /> 3.2 DEPARTMENTAL AUTHORIZATION OF INVOICE PAYMENTS <br /> Each Department Head identified by the City Administrator as being <br /> responsible for a department budget shall report to the Finance Director any <br /> deputies they are authorizing to approve invoices for payment. All authorized <br /> persons shall submit a sample of their signature or initials to the Finance <br /> Department for verification of invoice approvals. <br /> 3.3 DIRECT EXPENSE AUTHORIZATION <br /> The Finance Director is authorized to approve immediate payment of invoices, <br /> • without waiting for the Just and Correct Claims List, in cases where it is <br /> necessary make payment to avoid penalties, secure discounts, or avoid <br /> 4 <br />