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the City Council. The Department Head must approve all in state business <br /> 111 travel in advance. <br /> When approved, the cost of airfare, lodging, and registration may be paid by <br /> check or credit card to the vendor in advance of the travel date. <br /> The travel policy is stated in section 1.50 in the Personnel Manual as follows: <br /> POLICY: TRAVEL EXPENSES SECTION: 1.50 <br /> A. Meals <br /> B. Lodging <br /> C. Transportation <br /> 1. Airline <br /> 2. Automobile <br /> D. Reimbursement <br /> An elected official's or employee's approved expenses incurred while conducting <br /> City business or attending approved conferences or training are paid by the City. <br /> Expenses incurred by a spouse or other person attending a conference with an elected <br /> 9 official or employee must be paid by the elected official or employee. <br /> A. MEALS <br /> Reimbursement for meals while on travel is only for actual expenditures. The <br /> reimbursement rate will not exceed the IRS per diem rate for meals and <br /> incidental expenses for the Minneapolis/St. Paul locality. For simplicity's <br /> sake, the Minneapolis/St. Paul rate shall be used for travel anywhere in the <br /> U.S. Specifically, per diem covers expenses for breakfast, lunch, dinner, and <br /> related tips and taxes; tips to porters, baggage carriers, bellhops, and maids; <br /> and other incidentals. Liquor is not an allowable expense. Individual, <br /> itemized receipts will be submitted for reimbursement. <br /> When traveling locally or for less than a full day, the maximum allowance for <br /> meals, including tax and tip, shall be the following percentages of the full day <br /> per diem: <br /> Time of Day: <br /> Breakfast 25% 12:00 A.M. to 11:00 A.M. <br /> Lunch 30% 11:00 A.M. to 3:00 P.M. <br /> Dinner 45% 3:00 P.M. to 12:00 A.M. <br /> • <br /> 6 <br />