Agenda Packets - 2018/09/10 - Laserfiche WebLink

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early. If an employee decides that he or she cannot report to work or remain at work for reasons of personal health or safety, accommodations will be made to ensure the employee's pay is not reduced as a result of this absence by allowing the employee to use accrued vacation time or compensation time, by modifying work schedules, or by making any other reasonable adjustments with approval from the respective Department Head. However, when the following extraordinary circumstances exist, the City Administrator may determine that City Offices should be closed: the building is unfit or unsafe for employees to occupy (e.g. a water main break); weather conditions make travel impossible (e.g. highways are closed); or a natural or man-made emergency jeopardizes the health and safety of employees. If it is necessary to close City offices due to extraordinary circumstances, the office closing will be announced on WCCO-AM radio and on a pre-recorded message on the City's main telephone number if possible. In such circumstances where City offices are officially closed, the City Administrator may grant paid time off to employees. Employees who are not scheduled to be at work on a day when offices are closed for extraordinary circumstances will not receive paid time off. Where the terms of any collective bargaining agreement differ from this policy, the collective bargaining agreement shall supersede the provisions of this policy with respect to employees covered by such agreement. J. SICK OR INJURED CHILD CARE LEAVE (Minn. Stat. § 181.9413) Employees are allowed to use sick leave for reasonable absences due to the illness of the employee's child on the same terms as the employee's own illness. K. SPECIAL LEAVE WITHOUT PAY The City of Mounds View may grant an unpaid leave of absence to an employee upon written request and approval. An unpaid leave of absence requires advance written approval of the City Administrator. The unpaid leave of absence may be granted at the discretion of the City Administrator based on consideration of the following factors: • Municipal service needs and work flow issues; • The employee's performance record and length of service; • The reason(s) for the request; • Any other relevant information; and • The Supervisor's and/or Department Head's recommendation. If granted, the unpaid leave of absence may not exceed ninety (90) continuous calendar days. An extension beyond that period may be requested in writing and granted at the discretion of the City Administrator based on the above considerations. An unpaid leave of absence shall not exceed one (1) calendar year, except as noted below. Employees serving in the armed forces or who have been disabled while performing job duties at the City of Mounds View may have their unpaid leave of absence extended beyond one (1) calendar year, at the discretion of the City Administrator, based on the above considerations. Status of Benefits The employee will not accrue benefits such as vacation leave, sick leave or holiday pay while on Unpaid Leave. Step increases and probationary periods will be extended by the length of the unpaid leave. The newly established anniversary date will be used for all future step increases, however the employee's hire date will not change because of such leave. Insurance Continuation During unpaid leave, the employee may continue to be covered by group health, dental and life insurance, but will be responsible for paying one hundred percent (100%) of the premium costs. During the first and last calendar month, the employee will be responsible for paying the pro -rated portion of their monthly insurance premiums for the days they are on unpaid leave. The employee must return to work the first day following the end of the leave and must notify their Department Head or City Administrator at least one (1) month before the date of their intended return to work.