Agenda Packets - 2018/09/10 - Laserfiche WebLink

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POLICY: VACATION DONATION SECTION: 3.43 The City of Mounds View recognizes that regular full-time and part-time employees or their immediate family members may have a catastrophic illness resulting in an employees need to be away from work in excess of their accrued sick leave and vacation balances. To address this situation, all eligible employees will be allowed to donate unused vacation time to a Vacation Donation Bank in order to assist eligible employees in need of paid time off in accordance with this policy. DONEE ELIGIBILITY/INELIGIBILITY Employees who are eligible to receive time from the Donated Vacation Bank must: 1. Have completed their initial probationary period. 2. Have a documented medical emergency and qualify under the City's Family Medical Leave Policy (FMLA). An employee is not eligible for this benefit if the employee is: 1. Receiving workers compensation benefits for the condition. 2. Has a condition that qualifies for payments under a long-term or short-term disability insurance. The City Administrator shall have the right to deny use of donated vacation time from the Vacation Donation Bank, or limit its use as determined necessary and in the best interest of the City. DONOR ELIGIBILITY/INELIGIBILITY • All regular full-time and part-time, non -probationary employees are eligible to donate vacation time to the Vacation Donation Bank under this policy. • An employee must have at least 40 hours of vacation time remaining after their donation. • Employees who are currently on an approved leave of absence are ineligible to make donations to the Vacation Donation Bank. GENERAL INFORMATION • The donor shall receive no consideration for donating vacation to the Vacation Donation Bank. • Vacation time may be donated on an hour for hour basis without regard to the dollar value of the donated vacation time. • Vacation hours may be donated in whole hours (minimum of one (1) hour). • The maximum number of vacation hours that may be donated in one (1) calendar year is 40 hours. • The donor cannot borrow against future vacation time in order to donate. • Donations may only be revoked with approval of the City Administrator. • Donations are submitted by employees through a Vacation Donation Authorization Form. • The identity of donors will be kept confidential. • The accumulation of time in the Vacation Bank will be used to serve future requests for vacation donations. • Employees are not required to donate vacation time. REQUESTING/APPROVAL OF DONATED TIME An eligible employee must submit a Donation of Vacation Request Form to the Human Resources Department. In order to receive donated time from the Vacation Donation Bank, a Donation of Vacation Request Form must be approved by the City Administrator. APPLYING DONATED VACATION TIME • The donee's vacation balance must be exhausted prior to any donated vacation time being applied. • Donated vacation time shall only be used for time off related to the medical emergency.