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Mounds View City Council November 15, 1999
<br />Regular Meeting Page 22
<br />Community Development Director Jopke stated one area discussed was in regard to plan check
<br />fees. He advised that currently, there are no plan check fees for projects valued under $10,000.
<br />He pointed out that the Council's original direction was to charge plan check fees on all projects.
<br />He stated, however, after further review and discussion with the Building Official, staff has
<br />concluded that projects which do not require staff review, such as roofing, siding, window
<br />replacements, and the like, should not be charged a plan check fee. He advised, however,
<br />projects such as garages, house additions, decks, large sheds, and commercial projects, would
<br />require a staff review, and therefore, plan check fees would be appropriate.
<br />Community Development Director Jopke stated another area in question was the cost of mailing
<br />Planning Commission agendas and meeting minutes. He explained that staff's exhibit does not
<br />make any changes to those charges, however, he has reviewed the actual costs incurred, which
<br />exceed the fees suggested. He advised that with consideration to copy charges, staff time and
<br />postage, it costs approximately $54 to mail agendas, and $144 to mail meeting minutes to people
<br />who pay the annual fee, and those fees are $20 and $40 per year. He stated if the Council so
<br />desires, these fees could be increased to reflect the actual costs incurred. He pointed out that
<br />after the first of the year, these items will be available on the Internet, and individuals will be
<br />able to obtain them through that medium, free of charge.
<br />Community Development Director Jopke stated staff recommends approval of Resolution 5382,
<br />which sets the fees for the year 2000, based upon Exhibit A.
<br />Council Member Marty stated he would move to indicate $5,000 as the starting limit for
<br />charging plan check fees. He added that the actual cost of mailing the Planning Commission
<br />agendas at $54, and the actual costs of mailing the Planning Commission minutes at $144 should
<br />be instituted, which could push people to the mternet, and alleviate staff time. He explained
<br />there is a substantial difference in the actual costs versus the charges for mailing these items,
<br />therefore, the City should attempt to recoup the difference, if people choose not to utilize the
<br />Internet.
<br />MOTION/SECOND: Marty/Thomason. To Approve Resolution No. 5382, a Resolution
<br />Approving Amendment to the City of Mounds View's Uniform Schedule of Fees and Charges,
<br />with $5,000 Project Valuation as the Starting Point for Plan Check Fees, and $54 and $144 Fees
<br />for Planning Commission Agenda and Minute Mailings, Respectively.
<br />Community Development Director Jopke requested clarification of the motion, in terms of which
<br />projects should be charged a plan check fee.
<br />Council Member Marty stated staff had indicated there were some projects for which a fee was
<br />not necessary.
<br />Mayor Coughlin stated these were specified in staff's Exhibit A.
<br />Council Member Marty inquired if this was staff's recommendation.
<br />Community Development Director Jopke advised that in reducing the $10,000 threshold to
<br />$5,000, might result in a situation where some of the items that still require a plan review would
<br />not be covered under the $5,000 threshold. He stated staff's approach was to eliminate those
<br />projects that do not require a plan review, and not charge a plan check fee on those, however, in
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