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Item No: 8J <br />Meeting Date: December 10, 2018 <br />Type of Business: CB <br />Administrator Review: ____ <br /> <br />City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Don Peterson, Public Works Director <br />Item Title/Subject: Resolution 9052, Approving the Proposal from Buetow 2 <br />Architects for the City Hall Remodel Project <br /> <br />Background/ Discussion: <br /> <br />The City Council has been discussing the possibility of remodeling City Hall and the Police <br />Department. Discussion was brought forward by Staff with the move of Public Works <br />Administration Staff and the Police Department requiring more space and <br />accommodations due to their current limited space and recent additional officers <br />approved by referendum. (The current space in the Police Department is lacking showers <br />in both the men’s and women’s locker rooms, also needed is a soft interview room, and <br />a secure holding room.) <br /> <br />A rough concept was presented to the City Council on April 2nd and Council was <br />supportive of moving forward in hiring an architectural firm to review the concept plans <br />and investigate if a remodel project at City Hall was feasible. <br /> <br />Staff created a “Request for Proposal” (RFP) packet and sent them to (5) five different <br />firms, with a due date of November 26th, 2018. Staff received two proposals, one from <br />Buetow 2 Architects, out of Minneapolis, at a cost of $16,800.00, plus reimbursable <br />expenses. The 2nd proposal was from Pear Architecture LLC out of St. Paul, at a cost of <br />$18,350, plus reimbursable expenses. <br /> <br />Recommendation: <br /> <br />Staff recommends the City Council approve the proposal from Buetow 2 Architects, Inc, <br />and enter into a contract at a cost of $16,800 plus reimbursable expenses. Buetow 2 <br />Architects will provide Professional Architectural and Engineering services as outlined in <br />the RFP for the City Hall Remodel – City Project 2018-C03. Both the City Administrator <br />as well as the Public Works Director have worked with Buetow 2 Architects in the past <br />and given satisfactory review of the services provided. Buetow 2 Architects would not <br />start work until after January 1, 2019. Funding for these services would be from <br />account 480-4470-7050. <br /> <br />Respectfully submitted, <br /> <br /> <br />Don Peterson <br />Public Works Director <br />