Agenda Packets - 2019/04/08 - Laserfiche WebLink

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Striping Rank Contractor Total Bid Mounds View only) Low AAA Striping Service $2,126.32 1 Sir Lines -A -Lot $2,240.50 The bid is a unit price bid meaning payment will be made based on measured quantities. The costs provided to the JPA $1.04/syd. The 2019 budget includes funding of $188,000 to perform the proposed seal coat work in the Street Improvement Fund (485-4470-7050). As part of the JPA with Coon Rapids, Mounds View has a 30 -day `opt -out' period during which Mounds View can completely opt out of the contract, in addition to adjusting the planned quantities. Prior to the expiration of this 30 -day period (April 15, 2019), Mounds View needs to provide either a concurrence or an opt -out notification to Coon Rapids. Coon Rapids expects to award the contract at their April 16, 2019 Council Meeting. Once the contractor begins work, Mounds View will inspect/approve the work and invoiced accordingly. In addition, the construction cost with the JPA includes an administrative fee to be paid to Coon Rapids no later than 90 days after the contract award. This administrative fee is based on a sliding scale, and the following table calculates the fee that will be required as part of this contract as well as the total project cost. The administrative fee covers advertising, specification preparation, legal review and other overhead costs that City of Mounds View staff would be required to complete if the city went out for bids independently. This administrative Project Cost (Based on Low Bid) Admin Cost Admin Cost Construction Cost (Percentage) (Low Bid) $0-$50,000 2.00% $ 1,000.00 $50,001 - $100,000 1.50% $ 391.81 Over$100,000 1.00% $ - TotalAdmin Cost $ 1,795.96 Construction Cost $ 104,595.98 Contingency Cost (10%) $ 10,459.98 TOTAL PROJECT COST $ 116,851.92 fee adds approximately $0.02/syd to the cost of the project. Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure Improvements. Financial Impact: No Financial Impact to the 2019 Budget. Street Improvement Fund account 485-4470-7050 has $188,000.00 budgeted for these improvements. Recommendation: Public Works recommends that the City Council approve the attached resolution and concur with the award of the contract to Allied Blacktop. Additionally, Staff further recommends a 10% contingency of $10,459.98 for quantity over -runs or additional work resulting from unknowns discovered during construction. Additionally, Council should authorize the Administrative Cost of $1,795.96 not to exceed $116,851.92 for the seal coating project. Respectfully submitted, Don Peterson, Public Works Director