Laserfiche WebLink
Item No: 8C <br />Meeting Date: July 22, 2019 <br />Type of Business: Council Business <br />Administrator Review: <br />City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Don Peterson, Public Works Director <br />Item Title/Subject: Resolution 9140, Accept Improvements and Approve Final Payment for <br />the Construction of the Public Works Facility <br />Background: <br />Ebert Construction submitted the lowest responsive, responsible bid and was awarded the contract <br />for the Construction project of the New Public Works Facility, (City Project 2017-0O2) at the March 13, <br />2017 City Council Meeting. (Resolution 8719). Construction was substantially complete on February <br />1, 2018 — the date that the one-year warranty period began. <br />Discussion: <br />Ebert Construction has completed all project site work in a satisfactory manner in accordance with the <br />contract documents and they have submitted all IC-134 forms and other required project closeout <br />documents. The City has been withholding 5% of the value of all completed work pending completion <br />of the punch list and closeout requirements. Public Works Staff meet Oertel Architects to review the <br />project. Oertel is recommending the project be closed out and the final payment be made (see attached <br />copy of letter). Staff also met with the Finance Director to review the project costs and expenses for <br />this project. The following is a summary of the costs for the project. <br />Original Estimated Total Project Cost $6,052,000.00 <br />Total Project Cost $6,081,381.00 <br />- $29,381.00 <br />The final payment amount to Ebert is $5,430.75, (this amount is included in the total project cost). <br />The final cost of the project was over budget by $29,381.00, attributed to not having the following items <br />included in the original estimated project cost: <br />• Bond Issuance Fees of $86,804.66 <br />• Permit fees of $105,875.02 <br />• Under body car wash of $75,000.00 <br />Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure Improvements. <br />Financial Impact: No Impact to the 2019 Budget. <br />Recommendation: <br />Public Works recommends that the City Council adopt the attached Resolution to accept the <br />construction of the Public Works Facility and release final payment of $5,430.75 for the 2017 <br />Construction of the Public Works Facility. To be funded from account 480-4470-7050-108, (City Project <br />No. 2017-0O2). <br />Respectfully submitted, <br />Don Peterson. — Public Works Director <br />Attachments — Oretel Letter <br />The Mounds View Vision <br />A Thriving Desirable Community <br />