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Mounds View Charter Commission May 21, 2019 <br />Regular Meeting Page 12 <br /> <br />Amundsen stated he was seeking clarification given the fact he was not provided access 1 <br />to the TimeSaver minutes when a request was made of City staff. 2 <br /> 3 <br />Warren questioned what Amundsen was trying to accomplish. 4 <br /> 5 <br />Amundsen explained he was trying to seek input on the process and duties that will be 6 <br />followed for the secretary. 7 <br /> 8 <br />City Attorney Riggs commented on the duties of the chair versus the duties of the 9 <br />secretary. He indicated all adopted records were to be managed by the secretary but all 10 <br />other documents first go to the chair. He noted the chair was responsible for setting an 11 <br />agenda and documents would therefore be forwarded to the chair and would not go 12 <br />through the secretary. 13 <br /> 14 <br />Amundsen thanked the City Attorney for sharing his opinion. He explained the secretary 15 <br />has always prepared the documents, since the inception after the Charter. He reported the 16 <br />rights of the chair within the bylaws says the chair will call the meeting, prepares the 17 <br />agenda, presides at the meetings, oversees the implementation of the decisions of the 18 <br />Commission, forwards any action for archive and acts as the primary liaison with City 19 <br />staff. He stated this does not preclude the secretary from also acting as a primary liaison, 20 <br />nor does it exclude the secretary from forwarding minutes. He indicated this has been the 21 <br />practice of the Commission since 2002. 22 <br /> 23 <br />City Attorney Riggs advised he did not read in these documents that it was the secretary’s 24 <br />duties to prepare resolutions and language modifications. 25 <br /> 26 <br />Amundsen stated he appreciated this opinion; however, this was a Commission 27 <br />discussion. 28 <br /> 29 <br />Warren asked if he wanted to bring a Resolution forward would he pass this along to the 30 <br />secretary. 31 <br /> 32 <br />Amundsen explained this could be done. 33 <br /> 34 <br />City Attorney Riggs reported this information should be forwarded to the Charter 35 <br />Commission Chair. 36 <br /> 37 <br />Warren expressed frustration with the fact Amundsen was bringing a problem before the 38 <br />Commission that was not a problem. 39 <br /> 40 <br />Amundsen indicated a problem was generated when he was not given access to the 41 <br />TimeSaver minutes until he received the document from the chair. He was simply told 42 <br />the process had been changed. 43 <br /> 44 <br />Warren encouraged the chair, secretary and staff to work through this issue. 45