05-21-2019 Minutes-DRAFT - Laserfiche WebLink

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Mounds View Charter Commission May 21, 2019 Regular Meeting Page 13 1 Amundsen stated this issue had not been worked out and that was why he was requesting 2 support from the Commission on the process that should be followed. 3 4 City Attorney Riggs explained he had spoken to Amundsen numerous times over the past 5 15 to 17 years. He was of the opinion Amundsen was searching for a problem that did 6 not exist. He indicated this issue could be worked out easily by dividing out the roles. He 7 reported the secretary had record keeping tasks and was responsible for sending reports 8 onto the chief judge per the chair’s direction. He reported the goals of the Charter 9 Commission were approved by the entire Commission, same as the minutes. 10 11 Thomas noted he was the oldest and longest serving member on the Commission. He 12 explained he agreed with the City Attorney on this matter in that there was not a problem, 13 but rather there was a miscommunication with the TimeSaver minutes. He indicated 14 further clarification should have been made regarding what was meant by a “trial”. He 15 believed the group head enough clarification at this time and encouraged everyone to 16 move forward. 17 18 Reyes-Johnson asked, according to the bylaws, who was to prepare the agenda. City 19 Attorney Riggs reported the bylaws strictly state the chair was to prepare the agenda. 20 21 Reyes-Johnson expressed concern with the fact Amundsen did not send out her agenda 22 for the March meeting, but rather sent out his own agenda. 23 24 Amundsen stated he sent out the agenda in a form that was typically followed by the 25 Commission, with all of the chair’s items included. He concluded that all of his actions 26 and duties will remain the same until the Commission works out what to do with 27 TimeSaver. He interprets “prepare the records of the Commission” to mean any 28 documents the Commission has been working with, which has been the case since 2002. 29 30 City Attorney Riggs commented if the chair were to submit an agenda this does not have 31 to go through the secretary. 32 33 Amundsen thanked the City Attorney for his opinion on this matter. 34 35 Meeting Dates for Remainder of 2019. 36 37 Warren recommended no future meeting dates be set at this time. 38 39 Peterson stated he had the understanding all meeting dates had to be set for the remainder 40 of the year per the bylaws. City Attorney Riggs reported the Charter Commission did not 41 have to have a set meeting schedule in place. He noted the chair and two other members 42 could call a special meeting, which could be posted. He indicated the Commission did 43 not have to adopt a Resolution this evening with regard to setting meeting dates for the 44 remainder of 2019. 45