09-17-2019 Minutes DRAFT - Laserfiche WebLink

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Mounds View Charter Commission September 17, 2019 Regular Meeting Page 2 Committee. It was his hope this group could show respect and communicate correctly 1 while addressing the City Charter. 2 3 6. Reports of Members 4 5 Amundsen explained the Commission had a contentious meeting in May. He stated if the 6 Commission felt he was being rude on that evening, he wanted to apologized as this was 7 not his intent. He commented his intent was to understand what he was supposed to be 8 doing. He reported a hearing was held before a Judge on August 5th, which the Council 9 pursued and the Court has up to 90 days to make a decision. 10 11 7. Unfinished Business 12 13 Review TimeSavers prepared minutes and discuss future use. 14 15 Thomas discussed the TimeSaver minutes and noted the City Attorney advised this group 16 that only summary minutes were required, which was then put into the Commission’s 17 bylaws. He requested comment from the Commission on how to proceed. 18 19 Clawson stated he believed the TimeSaver minutes were too detailed and that a narrative 20 was not necessary. He recommended the minutes only reflect the action taken. He 21 commented the minutes that had been taken over the past two years were fine and 22 properly captured the action that occurred. He did not support spending the City’s money 23 for additional sets of minutes. 24 25 Peterson commented in fairness to TimeSaver they were directed to add more detail than 26 too little detail. He explained when he served on the Planning Commission in the mid 27 1990’s a staff member completed the minutes. He reported the Planning Commission 28 was directed by the City Attorney to have summarized minutes of what was done and not 29 all that was said. He indicated he did not think TimeSaver minutes were a bad thing, but 30 noted it was not very different from the work that was already being completed by 31 Amundsen or Thomas. 32 33 Thomas stated it was his hope one more set of minutes would be completed that more 34 closely reflected the Commission’s bylaws. He believed it was easier to review and 35 approve this type of minutes. 36 37 Amundsen asked if City staff could request TimeSaver to submit minutes that more 38 closely reflect the bylaw requirements. Assistant City Administrator Beeman reported 39 this request could be made. He explained TimeSaver completed the City Council, EDA 40 and Planning Commission minutes and provided a summary format for these minutes. 41 42 Peterson expressed concern that minutes were not being corrected prior to being placed 43 on the City’s website. 44 45