05-21-219 Minutes Approved - Laserfiche WebLink

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Mounds View Charter Commission Minutes - APPROVED Tuesday, May 21, 2019 1.Call to Order. – The meeting came to order at 7:02 P.M. 2.Roll Call. –Present: B. Amundsen, B. Clawson, D. Erickson, J. Peterson, J. Klander, M. Reyes-Johnson, B. Staples, J. Thomas, R. Warren Excused: Absent: 3.Approval of Agenda and Minutes. A. Approve Agenda. Chair M. Reyes-Johnson introduced proposed agenda. Motion by, B. Amundsen, second by, J. Thomas, to amend the proposed agenda and separate Commission Business items B, C, D to Unfinished Business and add item A. Review of Time Savers Minutes Trial, and set New Business items with new item A. Review Secretary Duties, then B. (with current E and A) Meeting Dates for remainder of 2019 and add item C. Set Next Meeting Agenda Items. Discussion occurred. Motion by J. Klander, second by, M. Reyes-Johnson, to divide the motion to Unfinished Business and items B, C, D and New Business with items A and E.Discussion occurred. Motion Failed Discussion continued on the main motion of amendment of the agenda. Motion Approved Correction of agenda was to change 3.B. Approve March 19 Minutes. Chair M. Reyes-Johnson called for Commission to adopt the amended agenda Motion Approved B. Approve Minutes. Chair M. Reyes-Johnson introduced the trial Time Saver minutes as the minutes for approval. Motion by, J. Thomas, second by, J. Peterson, to approve the Minutes of the Secretary as official minutes of the Commission. Discussion occurred. City Attorney S. Riggs stated that it was up to the Commission as to which minutes are approved. Motion Approved Motion by, B. Amundsen, second, J. Peterson, to approve the Minutes of Secretary as presented. Motion Approved 4.Citizen Comments from the Floor 5.Reports A. Reports of Chair. Chair M. Reyes-Johnson reported that she met with the City Council on May 6. The Council consensus is to have the appointment for a Council vacancy changed to 18 months. Chair introduced the City Attorney, Mr. Scott Riggs, to discuss the officer duties. City Attorney S. Riggs discussed chair duties as specified by Bylaws since statute doesn't address them. City Attorney S. Riggs also discussed the secretary duties and said Bylaws are specific, but the Council has offered to have Time Savers handle the recording of Commission minutes. R. Warren asked if the Council consensus on vacancy will be drafted by attorney. City Attorney Riggs, said Council doesn't have to ask Commission by ordinance to make the change, but simplest manner is that Commission pass resolution language drafted by City Attorney in support of Council consensus, then the Council unanimously pass ordinance with language.