05-21-219 Minutes Approved - Laserfiche WebLink

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Mounds View Charter Commission Minutes - APPROVED Tuesday, May 21, 2019 B. Reports of Members. B. Amundsen reported he also attended the May 6 meeting and heard Council member G. Meelhouse express his desire to not see a person serve for nine months. B. Amundsen was disappointed that no one brought up that changing to 18 months would not have changed past vacancy election requirements. He also encouraged viewers to attend City meetings because the budgeting process is underway. J. Thomas reported he was eager to follow the Bylaws of the Commission, since statutes require we have them in place and they are our operations. He will support them and any properly amended Bylaws. 6.Unfinished Business. A. Review of Time Savers Trial Minutes. Chair M. Reyes-Johnson gave the floor to City Administrator N. Zikmund to report on the trial minutes. City Administrator N. Zikmund acknowledged that there was a technical issue in March. The City has included the service for the Commission in the budget for 2020. Discussion occurred about continuing the trial. Secretary B. Amundsen was asked if he was prepared to continue to record minutes for all Commission Meetings. B. Amundsen affirmed he was prepared to continue. Motion by, R. Warren, second by, J. Klander, to continue the Time Savers trial of preparing minutes for the next three meetings and have them side-by-side with Secretary minutes, and Secretary minutes will be the official minutes for those meetings. Discussion, B. Amundsen requested Chair M. Reyes-Johnson and City Administrator N. Zikmund to describe the process again. The Time Savers minutes would be prepared within ten days or two weeks of the meeting, then sent to a City staff member, who would email to all members for spelling errors. Commissioner corrections would be sent back to City staff, who would correct spelling or date errors. Substantive corrections would not be included, rather they would be discussed at the next meeting. Then the draft minutes would be submitted to the Secretary for the meeting. The City staff would capture the substantive issues for discussion at the meeting. The Secretary would capture the agreed to substantive changes at the meeting, correct the minutes and return to City as “Corrected” minutes. J. Thomas spoke to the history of why Bylaws state that only what was done and not what was said are included. He believes City Attorney S. Riggs was consulted on that decision. J. Thomas would like to direct Time Savers to capture less opinion and do what the Bylaws require. Motion Approved B. Review purpose, role and guiding principles. Chair M. Reyes-Johnson presented the captured topics from March discussion on subject. Discussion occurred. R. Warren asked to move to next agenda item, no second was made. Motion by, J. Thomas, second by, B. Staples, to adopt the Purpose and Guiding Principles as “Code of Conduct”. Discussion occurred. Motion by, J. Thomas, second by, B. Amundsen, to amend last bullet of Guiding Principles to read “Significant effort will be made to conduct the Commission business in approximately 90 minutes”. Discussion occurred. Motion to amend Approved Main motion, as amended, was called for a vote. Motion Approved