Agenda Packets - 2020/03/09 - Laserfiche WebLink

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1 Adopted by Resolution 5733 On March 25, 2002 Amended by Resolution 6702 On January 9, 2006 Amended by Resolution 6999 On January 8, 2007 Amended by Resolution 7407 On February 9, 2009 Amended by Resolution 8992 On August 13, 2018 Amended by Resolution 9249 On March 9, 2020 CITY OF MOUNDS VIEW PURCHASING POLICY GENERAL DISCUSSION 1.1 AUTHORITY The purchasing policies of the City of Mounds View are established by the City Council under the City Charter, the City Code and state statute. City funds may only be spent for purposes that are expressly or implicitly authorized by statutes or by the City’s charter and must be for a public purpose. 1.2 PURPOSE The purpose of this policy is to provide a legal process for the purchase of materials and services that will be the right product, in the right quality, in the right quantity, delivered to the right place, at the right time, for the right price, to allow for the efficient and effective delivery of public services to the citizens of the City of Mounds View. 1.3 BUDGET Under state statute and City Charter, the annual adoption of the budget shall constitute City Council appropriations for the year. Budgetary control shall be exercised on the department and fund levels. 1.4 RESPONSIBILITY The City Administrator shall identify Department Heads or other staff who shall be responsible for each fund or department in the annual budget. These individuals shall be responsible for compliance with the annual budget and for all expenditures for their departments and funds. 1.5 DECENTRALIZED PURCHASING The majority of City purchases are decentralized, meaning that each department handles procurement of materials and services needed for their own operation. The responsibility lies with each department to obtain bids or quotes, maintain records of bids or quotes, place actual orders, receive deliveries, and approve invoices for payment.