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2 <br />To be uniform and save time and money in quantity purchases, the City Administrator may <br />assign a department to centrally purchase some products. An example of this would be office <br />supplies. <br /> <br /> <br /> <br /> <br />TYPES OF CONTRACTS AND PURCHASES <br /> <br />2.1 UNIFORM MUNICIPAL CONTRACTING LAW, CHAPTER 471.345 <br />It shall be the policy of the City of Mounds View that the Uniform Municipal Contracting <br />Law, Minnesota Statutes Chapter 471.345 shall be the policy of the city. Changes in this law <br />will automatically become the policy of the city. City policy may be more restrictive than <br />State Law, but may not be less restrictive. Records of quotes and bids shall be retained for at <br />least one year after the completion of the contract or purchase or until the annual audit for the <br />year of the purchase is completed, whichever is longer. <br /> <br />2.2 MAJOR PURCHASES <br />Sealed bids shall be obtained by public notice for major purchases with final award by the <br />City Council. From August 1, 2018 onward, this shall be for purchases over $175,000, per <br />Chapter 471.345. <br /> <br />2.3 INTERMEDIATE PURCHASES <br />Two or more written quotes shall be obtained for intermediate purchases with final award by <br />the City Council. From August 1, 2018 onward, this shall be for purchases between $25,000 <br />and $175,000. <br /> <br />2.4 SMALL PURCHASES <br />Purchases may be made by at least two written quotes when possible, or in the open market, <br />at the discretion of the Department Head after consultation with the City Administrator with <br />final award by the City Council. From August 1, 2018 onward, this shall be for purchases <br />between $10,000 and less than $25,000. <br /> <br />Department Heads shall advise the City Administrator prior to purchases between $2,500 and <br />$10,000. Purchases between $5,000 and $10,000 shall be approved by the City Council if <br />they were not part of the annual budget. <br /> <br />ONGOING SERVICE CONTRACTS <br />Contracts for ongoing services shall be submitted to the City Council for approval if above <br />$2,500. <br /> <br />2.5 PROFESSIONAL SERVICES <br /> <br />2.5.1 Applicability <br />This procedure applies to all advisory auditing, engineering, financial, legal, personnel, <br />technical, training, or other services.