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4 <br />2.8 ROUTINE PAYMENTS <br />The Finance Director may authorize certain routine payments with approval by the City <br />Council in the form of the Just and Correct Claims List. These include: partial or progress <br />payments on contracts or bids previously awarded by the City Council; payments to federal, <br />state, or other local governments under a cooperative agreement previously approved by the <br />City Council or as required by law; payment of employee payroll withholdings, taxes, and <br />benefits; and payment of ongoing monthly utility services to city buildings and properties. At <br />a minimum, these costs shall be reviewed during the annual budget preparation. <br /> <br />2.9 ENVIRONMENTAL PURCHASING <br />The City supports and recognizes sustainable practices focusing on cost savings and energy <br />use reductions, including those pertaining to purchasing. Therefore, the City shall to the extent <br />possible and practicable purchase only EnergyStar and EPEAT certified equipment and <br />appliances. Purchase U. S. EPA WaterSense certified products when possible and practible <br />and, whenever possible, the City shall only purchase paper containing at least 30% <br />postconsumer recycled content. <br /> <br />PAYMENT METHODS <br /> <br />3.1 JUST AND CORRECT CLAIMS LIST <br />A list of checks paid will be submitted for approval by the City Council at each regular City <br />Council meeting. Approved checks will be released the following day. Any checks paid by <br />means of Direct Expense Authorization since the previous City Council meeting will also be <br />listed. <br /> <br /> <br />3.2 DEPARTMENTAL AUTHORIZATION OF INVOICE PAYMENTS <br />Each Department Head identified by the City Administrator as being responsible for a <br />department budget shall report to the Finance Director any deputies they are authorizing to <br />approve invoices for payment. All authorized persons shall submit a sample of their signature <br />or initials to the Finance Department for verification of invoice approvals. <br /> <br />3.3 DIRECT EXPENSE AUTHORIZATION <br />The Finance Director is authorized to approve immediate payment of invoices, without <br />waiting for the Just and Correct Claims List, in cases where it is necessary to make a payment <br />to avoid penalties, secure discounts, or avoid disruption of city business. These payments will <br />be included in the next Just and Correct Claims List. <br /> <br />3.4 CREDIT CARDS <br />The City Council may authorize the issuance of credit cards to a limited number of city <br />employees per MN Statutes Chapter 471.382. Credit cards will be issued to the City <br />Administrator, Assistant City Administrator, and the Finance Director. Credit cards may be <br />used to make purchases in instances where payment by check won’t work and extension of <br />credit by the vendor isn’t available. The Department Head needing to make such purchases <br />shall approach the credit card holders to make the purchase in the order of City Administrator, <br />Assistant City Administrator, and Finance Director. Detailed documentation shall be secured