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3 <br /> <br />2.5.2 Competency <br />Contract shall be made only with responsible consultants who have the capability to <br />successfully fulfill the contractual requirements. Consideration shall be given to their past <br />performance and experience, their financial capacity to complete the project, the availability <br />of personnel, and other appropriate criteria. <br /> <br /> <br />2.5.3 Solicitation <br />The nature of the professional service shall be illustrated in a request for proposals for services <br />of greater magnitude or in a description of work for services of lesser magnitude. This shall <br />be advertised or otherwise distributed to likely and potential service providers commensurate <br />with the value of the contract. <br /> <br />2.5.4 Selection <br />Professional service providers shall be selected so as to provide the best value to the City <br />considering the difficulty of the work proposed, its value to the City, the expertise and capacity <br />of the consultant and cost. <br /> <br />2.5.5 Award <br />All one-time contracts over $10,000 and any ongoing service contracts over $2,500 shall be <br />awarded by the City Council. The City Administrator shall approve one-time contracts less <br />than $10,000 and any ongoing service contracts less than $2,500. Contracts between $5,000 <br />and $10,000 shall be approved by the City Council if they were not part of the annual budget. <br /> <br />2.6 EMERGENCY PURCHASES <br />Occasions arise where an immediate purchase is necessary to protect the life, health, safety, <br />or convenience of the citizens or to preserve the property of the City or its citizens. <br /> <br />To the greatest extent possible, normal purchasing procedures shall be followed. However, <br />when expediency is required to rectify an emergency situation, any or all of these procedures <br />may be waived. If possible, the City Administrator shall be contacted to approve the purchase. <br />In the absence of the City Administrator, a Department Head shall approve the purchase and <br />report to the City Administrator at the earliest opportunity. A report to the City Council shall <br />be made at the next regular City Council meeting. <br /> <br />2.7 COOPERATIVE PURCHASING AGREEMENTS <br />Where a purchase contract has been awarded by the State of Minnesota, another local <br />government, a cooperative of local governments, or a federal agency in compliance with <br />applicable State Statutes, and where it is legally permissible for the City of Mounds View to <br />participate, a purchase may be through the vendor named in that contract without advertising <br />for bids or obtaining quotes locally. The City Council or City Administrator must still be <br />notified and approve the purchase as defined in this policy. <br /> <br /> <br />