10-22-2009 Agenda and Packet - Laserfiche WebLink

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MOUNDS VIEW PARKS, RECREATION AND FORESTRY POLICY ESTABLISHING PRIORITY FOR USE OF CITY ATHLETIC FACILITIES GENERAL STATEMENT The City of Mounds View encourages the use of City owned and operated athletic facilities by athletic associations, community groups and other organizations that provide recreational opportunities for residents of Mounds View. In general, the City makes every effort to provide the number of athletic facilities relative to the number of Mounds View residents served by a program, and relative to the number of residents served compared to the overall size of the program. PRIORITY FOR SCHEDULING FACILITIES A. Purpose Statement – Due to the large number of requests for the City’s athletic facilities, it is necessary to establish a priority system to insure that the City’s facilities are made available in an equitable manner to best meet community needs. B. Priorities – Listed below are the priorities for use of City athletic facilities: 1. All City activities or recreation programs 2. School District #621 activities and programs 3. Recognized community athletic associations. To be recognized, the association will meet the following: a. Generally serve the Mounds View geographic area; b. Be a registered non-profit organization; (Maybe we should reference a defined class) c. Fifty (50) percent of the organization is comprised of Mounds View residents (based on the previous year registrations); d. Accept all eligible Mounds View residents into the program; e. Publicly announce registration procedures in local newspapers; (Include MV Matters, District 621 communications?) f. Provide recognized training program for coaches; and (Need to review practice with all local sports organizations – Soccer, Baseball, Football, etc.) g. Provide a certificate of insurance naming the City of Mounds View as co-insured. (Need to review practice with all local sports organizations. Do we need this?) Recognized athletic associations will be required to submit an annual application form to the City to maintain their status. (Will need to plagiarize or create a form) The City of Mounds View Parks, Recreation and Forestry Commission will make the determination on whether an athletic association is recognized. The Commission will consider the athletic association’s historical use of scheduled times in the determination. Decisions of the Commission may be appealed to the City Council.