03-31-2016 Agenda and Packet - Laserfiche WebLink

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Item No. 6B B M E M O R A N D U M To: Parks & Recreation & Forestry Commissioners From: Brian Erickson – Public Works Director, City Engineer Don Peterson – Public Works Supervisor Date: March 29, 2016 RE: Public Works Staff Report ________________________________________________________________________________________ The following is a synopsis of recent activities and events of the Public Works Department. Maintenance Staff worked on the following items this last month – ball field leveling, marking ball field base pegs, set up of the batting cage, operate and test the score board, playground equipment repairs at various parks, graffiti removal at various parks, stump removal/grinding, Clean up Groveland Park, wood chips, dirt and branches from trimming, help in the Community Center during yearly week shut down and annual maintenance. Forestry Staff is working on implementing the DNR Grant for Ash Tree removal and tree replacement. Gave permission to the University Of Minnesota to collect wild garlic mustard rosettes for use in their invasive weed, garlic mustard biocontrol program, (short narrative from the university added to the end of this report). Projects The following projects are planned this year. Updates from previous meetings are shown in red. Silver View Park  Relocate Disc Golf Course: A new 9-hole course is proposed to be constructed in the NW corner of the park. Involves clearing trees, installing new tees and targets, and removing existing course items and restoration. 2014 Budget: $25,000 (Park Dedication Fund) – includes $2,000 BBC contribution for improving disc golf tees (Mar. 2011). Public Works Staff is contacted the University of Minnesota Landscape Architecture Program and has found a second year masters student who is very interested in designing the course, staff will be meeting with the student later this spring.  Reconstruct Trailways: Involves reconstruction of the asphalt trails with an engineering pavement section and grading/drainage corrections. Will require professional engineering services and obtaining permanent trailway easements from Scottland Green apartments and Silver Lake Townhomes. 2015 Budget: $150,000 (Spec. Projects Fund). City Council approved a contract with Bolton and Menk Engineering Services to design and prepare bidding documents for Silver View Trial Rehabilitation. Staff had a meeting with Bolton and Menk on Wednesday December 17, 2015 to start the project. Bolton and Menk will start to survey the trail and start putting designs together. Survey is completed and contractor is working on plans. Staff met with Bolton and Menk, at this meeting staff was informed the 2015 budgeted amount of $150,000 would fund the re-construction cost. Staff brought this to the City Council; staff was directed to continue with getting engineers estimates and bring the cost back the Council with a few options. At the Council meeting on March 23, 2015 Council authorized staff to continue to move forward with this project, engineers estimate for the re-constructing the trial is $313,000. With a total cost including engineering fees $452,116.09. Funds will be taken from the special projects funds budget 480-4180-7050. Staff continues to work with Bolton and Menk moving this project forward, meeting with landowners, making final trail designs, securing permits. The City Council approved moving forward at the May 25th Council Meeting. The City Attorney has progressed with agreements with the two property owners regarding easements. At this point, staff anticipates signed agreements in time to begin work this summer.  Irrigation Improvements: Expand irrigation system to cover various locations including around shelter and new playground. 2014 Budget: $10,000 (PDF). The main irrigation underground control vault will also be