07-28-2016 Agenda and Packet - Laserfiche WebLink

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Item No. 6 B M E M O R A N D U M To: Parks & Recreation & Forestry Commissioners From: Don Peterson – Public Works Supervisor Date: July 28, 2016 RE: Public Works Staff Report _______________________________________________________________________________ The following is a synopsis of recent activities and events of the Public Works Department. Maintenance Staff worked on the following items this last month – Mowing and ball field preps, dragging, painting chalking, mowing of grounds, weed whipping, as well as repairs to irrigation systems, repairs to playground equipment and buildings and grounds. Installed new playground chips at Greenfield, concrete forms at Groveland Park around the playground, Silver View 1 new home, paint City Hall pavilions, repairs to Greenfield Park building door, and Groveland Park shelter door, Forestry Staff continues working on the DNR Grant for Ash Tree removal and tree replacement. Started inspection of residential trees and talk with home owners about the marked tree(s). Tree survey from MN DNR from 2010 is attached to report. The following projects are planned this year. Updates from previous meetings are shown in red. Silver View Park Relocate Disc Golf Course (2017): A new 9-hole course is proposed to be constructed in the NW corner of the park. Involves clearing trees, installing new tees and targets, and removing existing course items and restoration. 2014 Budget: $25,000 (Park Dedication Fund) – includes $2,000 BBC contribution for improving disc golf tees (Mar. 2011). Public Works Staff is in the process of setting up a meeting to discuss the design of the course. Reconstruct Trailways: Involves reconstruction of the asphalt trails with an engineering pavement section and grading/drainage corrections. Will require professional engineering services and obtaining permanent trailway easements from Scottland Green apartments. 2015 Budget: $150,000 (Spec. Projects Fund). City Council approved a contract with Bolton and Menk Engineering Services to design and prepare bidding documents for Silver View Trial Rehabilitation. Staff had a meeting with Bolton and Menk on Wednesday December 17, 2015 to start the project. Bolton and Menk will start to survey the trail and start putting designs together. Survey in completed and contractor is working on plans. Staff met with Bolton and Menk, at this meeting staff was informed the 2015 budgeted amount of $150,000 would fund the re-construction cost. Staff brought this to the City Council; staff was directed to continue with getting engineers estimates and bring the cost back the Council with a few options. At the Council meeting on March 23, 2015 Council authorized staff to continue to move forward with this project, engineers estimate for the re-constructing the trial is $313,000. With a total cost including engineering fees $452,116.09. Funds will be taken from the special projects funds budget 480-4180-7050. Staff continues to work with Bolton and Menk moving this project forward, meeting with landowners, making final trail designs, securing permits. The City Council approved moving forward at the May 25th Council Meeting. A preconstruction meeting was held and Northwest Asphalt will begin work on this project within the next 2 – 3 weeks. Completion will be around the end of September. Irrigation Improvements: Expand irrigation system to cover various locations including around shelter and new playground. 2014 Budget: $10,000 (PDF). The main irrigation underground control vault will also be placed