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1. Inventory and Documentation <br />The necessary first step in the genesis of your gifts catalog is to inventory <br />your needs. <br />The inventory of agency or organization needs to be displayed in the catalog <br />should be comprehensive. The list should include large expenditures such <br />as swimming pools, ball fields and large-scale recreation programs, as well <br />as small items such as shrubs, lining chalk, frisbees, etc. In addition, <br />needed services and skills can be listed. Remember, the idea is to portray <br />a full range of gifts from which the private sector can choose. Don't for- <br />get to include some exotic or unusual needs. <br />The gifts catalog can also vary in the scope of geographical service areas <br />for which donations are sought. The catalog can be designated to solicit <br />gifts for the park department or recreation or4anization in general. It <br />can be designed to benefit one or more high -need neighborhoods. Or, it <br />can be designed to cover the various aspects of one large-scale project. <br />Most successful catalogs include a combination of systemwide, neighborhood <br />and project needs. <br />If not already available, the inventory of needs can be accomplished by <br />your agency or organization, or by various private sector allies such as <br />an Advisory Council, a local college recreation class or volunteers. The <br />City of Richmond, California, hired two CETA employees to conduct a compre- <br />hensive inventory. It's important to involve field staff in the inventory <br />because they are in closest touch with your community. Another idea is to <br />involve recreation program participants or organization members. A question- <br />naire can be provided to solicit ideas on what t_he� feel is needed. This <br />approach will generate some valuable ideas. It is also a way of publicizing <br />the catalog and giving participants a sense of pride for their contribution <br />to its content. <br />y As your inventory of needs develops, d <br />is essential. Take pictures of the cr <br />urban sprawl, deteriorated structures <br />also helps to include pictures of new <br />and other photographs of needed items <br />will be contributing. The park gifts <br />any photo documentation you accomplish <br />come in handy during production of th <br />eocument the needs graphically. This <br />acked asphalt, overf owl na trash cans, <br />and undermaintained landscaping. It <br />equipment, plans for new buildings, <br />so the donor can see what he or she <br />catalog is a graphic publication and <br />during the inventory of needs will <br />catalog. <br />CI <br />