08/27/1998 - Laserfiche WebLink

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MEMO To: Parks and Recreation Commission From: Mary Saarion Subject: Community Center Update Date: August 19, 1998 Request for proposals for Community Center Management were advertised with the deadline of August 2, 1998. Three proposals were received by Administrator Whiting, but it is my understanding that they have not been opened to date. Administrator Whiting will be returning from his honeymoon Wednesday, August 26 so perhaps I will have more information to bring to you regarding the proposal at the meeting. It is anticipated that an appointed group will be reviewing these proposals. Representation by the Parks and Recreation Commission has been suggested to be Chair Silvis and Council representative suggestion to be Council Member Gunn. City Administrator Whiting and Finance Director Kessel will most probably represent Staff. If you have any concerns, suggestions or ideas regarding management of the Community Center, please feel free to give your input at the meeting. The Community Center time line seems to be on track. Community Education classes will begin in that section of the building September 8. The saga of the basketball goals is continueing as the extension of the door width to accomodate the portables is costly because it requires a change - order. Public Works Director Ulrich is handling all change -orders and purchasing. Several catalogue options for both portable and ceiling installed goals have been provided for consideration. I have made clear that it is important that goals are able to vary heights and must be installed so that they do not get in the way of volleyball competition (air space). The City Council approved the bid for chairs, tables, etc. for the interior of the building. They went for the "ball of wax" which will be a great asset to the aesthetics and marketing of the banquet room in particular. The new St. Paul area white pages have been distributed and with it is the ad for the Community Center banquet room. I have received several calls regarding banquet rental information. However, because the management, marketing, etc. of the building has not been determined yet, we do not have answers to all the questions that people have ie. Catering options, beverage options, rules and regulations and policies ie. For decorating, hours of operations, kinds of activity ( ie. I have had a California concert booker asking to rent the facility for Memorial Weekend, 4th of July and Labor Day weekend of next year for pre -sold ticket concerts). These and other decisions will need to be made soon so that we do not miss out on rental revenues.